Lead Records & Information Management Specialist

Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Lead Records & Information Management Specialist. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Boise, Idaho

Learn more about this agency

Help Help

Duties

• Articulates and communicates to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion.
• Serves as coach, facilitator and/or negotiator in coordinating team initiatives and in consensus-building activities among team members.
• Ensures compliance with records policies, procedures, and standards, through the use of on-site reviews, sampling, and evaluations.
• Provides advisory and consultation services to the Regional Office, Area Offices, and Field Offices support staff regarding effective and efficient records management, regardless of media, i.e., paper, electronic, audio-visual, drawings, microfilm, photographs, compact and optical disks, computer tapes, etc.
• Collaborates with records and information management program officials at Area and Field Offices to develop strategic plans and initiatives to meet their short- and long-range records and information management goals.

Help Help

Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.

You must be suitable for federal employment, determined by a background investigation.

You must submit a resume and supporting documentation (see Required Documents).

You must submit eligibility documents for veterans consideration (see Required Documents).

You must meet any minimum education and/or experience requirements (see Qualifications).

You must submit transcript(s) to verify education requirements (see Qualifications/Education).

Who May Apply:

• 30% or More Disabled Veterans
• Career Transition Assistance Plan (CTAP)
• Department of the Interior Employees (Competitive)
• Department of the Interior Employees (Non-Competitive)
• Federal Employees (Competitive Transfer)
• Federal Employees (Non-Competitive Transfer)
• Former Federal Employees (Competitive Reinstatement)
• Former Federal Employees (Non-Competitive Reinstatement)
• Individuals with Disabilities (Schedule A)
• Interagency Career Transition Assistance Plan (ICTAP)
• Land Management Workforce Flexibility Act (LMWFA)
• Military Spouses
• Miscellaneous Appointing Authorities
• Peace Corps & AmeriCorps VISTA Volunteers
• Public Lands Corps (PLC) Hiring Authority
• Special Hiring Authorities
• Veterans Employment Opportunities Act (VEOA)
• Veterans Recruitment Authority (VRA)

Qualifications

Specialize Experience

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education or specialized experience requirement – this information must be clearly supported in the resume.

To qualify at the GS-11, you must possess one year of specialize experience equivalent in difficulty and complexity to at least the GS-09 level in federal service having demonstrated experience 1) administering records management programs; 2) conducting inspections of the organization’s record keeping process; 3) analyzing records management program efficiency; and 4) developing and implementing business practices and standard operating procedures related to records management, in compliance with regulatory requirements.. You could otherwise qualify on the basis of Education you must possess one year of specialized experience equivalent to at least the GS-09 in Federal service OR Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related. You may combine specialized experience and education to meet the minimum qualifications.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b).

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 09/11/2024.

Education

This vacancy announcement allows substituting education for experience at the GS-11 grade level. You must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not-qualified for the position.

You will be required to provide official college transcripts to verify educational qualifications, if selected. An official transcript must be sent directly from the University’s Registrar’s office and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.

Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional info, refer to the Office of Personnel Management and U.S. Department of Education.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For additional info, refer to the U.S. Network for Education Information.

Additional information

You may be required to serve an initial probationary period.

Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.

If otherwise eligible and qualified, you may request consideration for a Superior Qualifications Appointment. For information, visit: OPM Fact Sheet

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a LOW RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment.

The work requires some physical exertion such as long periods of standing, recurring activities such as bending, crouching, stooping, stretching, and reaching; and recurring lifting of 50 pounds or greater of record boxes of books and files.

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

This is a bargaining unit position represented by a Union.

Additional vacancies may be filled using this job announcement.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

Read more

• Benefits
• Help Help
• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
• Review our benefits
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Accountability
• Attention to Detail
• Customer Service
• Flexibility
• Information Management
• Integrity/Honesty
• Interpersonal Skills
• Oral Communication
• Reading Comprehension
• Teamwork
• Writing

The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12504488

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.

Help Help

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and to be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

1. Click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click “Track this application” to return to your assessment completion notice.
5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.

For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments

To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has close

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Read more

Agency contact information

BOR C-PN Region 9 Human Resources Office BOR C-PN Region 9 Human Resources Office

Email

[email protected]

Address

Regional Office

Bureau of Reclamation

Regional Office

1150 N. Curtis Road, Suite 100

Boise, ID 83706

US

Learn more about this agency

Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the “How You Will Be Evaluated” section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

Read more

Read Full Description