United Nations Development Programme
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JOB DESCRIPTION
Resource Planning & Administration Senior Analyst
Headquarters (Washington, D.C.)
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Transport Division (INE/TSpromotes economic development and the quality of life of its inhabitants through transportation and infrastructure activities in an efficient, affordable, sustainable and safe manner.
We are looking for a strategic, hardworking, collaborative, proactive and highly motivated individual to join the Transport Division (INE/TSteam as Resource Planning & Administration Senior Analyst.
What you’ll do
Human Resources Management
- Monitor, anticipate, and actively contribute to workforce planning and selection and contracting of complementary workforce within TSP.
- Support the streamlining of the complementary workforce hiring process to ensure alignment with TSP’s business objectives.
- Assist TSP personnel in understanding and implementing human resources policies and rules in liaison with relevant IDB departments.
- Actively support the promotion of a positive and engaging work environment through the implementation of relevant HR exercises, such as worklife balance, diversity and inclusion, strengthening collaboration and teamwork, teambuilding and social events, and other initiatives to facilitate the implementation of change.
- Support the internal onboarding program for TSP´s new employees.
Budget, Financial Planning and Accounting
- Coordinate the preparation of the annual budget of the Division, making recommendations for the overall proposal and strategy. Monitor budget execution, ensure efficient use of resources, and prepare reports for management review and decision making.
- Identify and manage risks associated with financial plans and contracts and conduct the performance of financial analyses, forecasts, and contingency plans to accurately manage budgets and contracts.
- Perform accounts payable functions, approve supporting documentation and authorize payments in the corresponding systems.
- Support the general reconciliation of expenses (SAP, Hyperio, expenses auditing, creation of projections and reclassification processing.
- Liaise with the corresponding corporate units (FIN, PRC, ACfor inquiries, incidents, requests.
Process management and information analysis
- Contribute to the development and monitoring of the Division’s work program based on goals and expected results, supporting the execution of products, targets, and performance indicators (operational and/or administrativ.
- Promote internal communication to ensure effective dissemination of information within TSP.
- Prepare and update internal guidelines and develop mechanisms and tools to ensure compliance with institutional policies.
- Analyze existing internal processes and support the design of a plan of action to optimize the implementation of these processes, applying project management tools and methodologies.
- Prepare reports and analyze metrics, making any pertinent recommendations to ensure critical metrics attainment and identify, solve, or raise any possible risks or issues.
Administrative support
- Effectively conduct administrative processes, office facilities, travel management, information technology systems accesses, and serve as one of TSP’s subject matter experts for all administrative management functions.
- Provide guidance to TSP personnel in administrative matters and in the appropriate application of policies and procedures, expediting requests for information by applying knowledge of policies, rules, and processes.
- Oversee and enforce the compliance of staff time reporting, leave administration, and ensure quality of information.
- Support TSP service portal (ServiceNomanagement, as well as the administration and response to internal requests initiated through the portal and continuous improvement of the ticketing system.
- Identify issues that need to be addressed to improve efficiency and quality of various services provided within TSP.
What you’ll need
- Education: bachelor’s degree in business administration, Economics, Finance, Engineering, or related areas, preferably with a master’s degree.
- Experience: At least three years of proven experience related to the key responsibilities of the position, with a minimum of 2 years of experience (international highly desirein budget, auditing, and administration areas, to include budget preparation, and financial analysis.
- Knowledge in Bank´s systems (SAP, Hyperio, use of spreadsheets, database management and analytical tools is highly desired.
- Language Skills: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
· Learn continuously
· Collaborate and share knowledge
· Focus on clients
· Communicate and influence
· Innovate and try new things
Requirements
· Citizenship: You are a citizen of one of our 48member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
· Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spous working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
·International staff contract, 36 months initially, renewable upon mutual agreement.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
· A competitive compensation package.
· Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + genderneutral parental leave.
· Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.
· Pension plan: predefined pension plan that provides financial security and support employees in planning for their future.
· We offer assistance with relocation and visa applications for you and your family, when it applies.
· Hybrid and flexible work schedules
· Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
· Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training, and learning opportunities, language classes, mobility options, among others.
· Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.
· Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIare at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afrodescendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please email us at [email protected] to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the InterAmerican Development Bank (ID, IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
The InterAmerican Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of longterm financing for economic, social and institutional development in Latin America and the Caribbean. The IDB also conducts cuttingedge research and provides policy advice, technical assistance and training to public and private sector clients throughout the region.
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