Human Resources Associate (Onboarding), GS-6 FT, UNICEF Global Shared Services Centre, Budapest, Hungary

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results

UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Business Transformation Innovation and Solutions.

GSSC has won the 2019 Business Services Firm of the Year in Hungary, one of 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.

How can you make a difference? 

UNICEF GSSC is seeking an enthusiastic and talented candidate to support the HR Administration Section as Human Resources Associate in Budapest, Hungary. This is a great opportunity for career development in a fast-paced, multicultural context and for taking the first step towards an international career as part of the UN family in the human resources field.

You will have the opportunity to support UNICEF staff members worldwide by performing a wide range of activities related to onboarding and staff reassignment.

We are using complex enterprise systems and working in a dynamic environment. You will have the chance to contribute to the development of HR procedures, share knowledge and identify areas for continuous improvements.

If you are passionate about the field of human resources and want to join our team to support UNICEF operations and staff members worldwide, we would love to hear from you!

Key functions, accountabilities and related duties/tasks:

· Process more complex requests or transactions in different systems, ensuring that they are in accordance with the internal rules and regulations, processes and procedures.

· Alert managers of complex issues and recommend solutions.

· Process other actions and updates in systems, and support maintaining quality HR, staff, and personnel data

· Answering various queries including complex situations, applying best business practice and great sense of client orientation

· Proactively reaching out to client offices and staff members to ensure that communication and expectations are clear.

· Analyze and review processes and procedures and contribute to the development and revision of the respective documents, including Standard Operating Procedures, process instructions and other documents, participate in other related projects.

· Review, and update training materials and/or internal tools and documents to facilitate GSSC HR Administration’s work.

· Support new HR Assistants of HR Administration by training them on various processes, systems, rules, and regulations.

· Identify areas for continuous improvement and partner on projects / initiatives for building efficiencies at the GSSC and enhancing client experience.

As an advocate for every child, you will receive

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments, with a net minimum monthly salary of HUF 727,717
• Hybrid work opportunity with three days of office attendance 
• Holidays and annual leave
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

To qualify as an advocate for every child you will have…

Minimum requirements:

• Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Internal applicants (holders of fixed term or continuing contracts) from GSSC are required to complete the GSSC Learning Path corresponding to their current level before applying for another position. Additionally, they must attach to their application a screenshot from Agora, clearly demonstrating completion of the learning path. Internal applicants that do not comply with these requirements will not be considered. For further details on learning paths, please visit the L&D Portal Learning in the GSSC (sharepoint.com). 
• This advertisement is opened to all internal audience including staff on temporary appointments.
• Applicants must be nationals of EU countries or in possession of a valid work. permit.  Please attach a copy of your work permit to your application submission.
• General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

• Education: Completion of secondary education (high school diploma) is a minimum requirement.

• Work Experience: At least 6 years of relevant work experience in human resources or related field is required for the position.
• Language Requirements: Fluency in English (verbal and written) is required.

Desirables:

• Developing country work experience and/or familiarity with emergency.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• University level courses in human resources and business administration are desirable.

• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
• Knowledge of UN/UNICEF’S rules, regulations and procedures is considered an asset.
• Work experience with a development organization is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Visa residence requirements: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.