Consortium Finance and Compliance Coordinator

Position Title

Consortium Finance and Compliance Coordinator

Supervised by

                                      Chief of Party

Reporting to

Chief of Party

Duty Station

Maiduguri

Area of Operation

Maiduguri

Employment Period

12 months

Type of Contract (Expat/National/Trainee)

National/Expat

Salary & Benefits

NM-G1

Responsibilities:

Financial Management

• In close cooperation with Consortium Members, reinforce existing procedures and systems for financial management and control in compliance with
• guidelines of DRC, Consortium internal guidelines and donor requirements.
• In collaboration with the COP, lead on Budget Follow Up [BFU] meetings  with regards to Consortium budgeting and spending, document, track and  cooperate  with Consortium Members and grants management team to ensure all actions are implemented.
• Ensure that all appropriate formats related to support services [Finance, supply chain, HR, Admin] for donor and DRC  are available across the Consortium and Consortium staff have a clear understanding of donor requirements/expectations.
• Track, document and coordinate response to all necessary follow-up internally and externally for relevant Consortium Members staff.
• Maintain continuity of work operations by documenting and communicating needed actions to management (Consortium Management Unit and Steering Committee)
• Support and lead timely delivery of quality financial reports to donors and internal reports to DRC, Consortium Management Unit and Steering Committee.
• Consolidate all financial and support services data and provide monthly financial briefings to the Chief of Party and Steering Committee
• Build rapport and lead the Operations Working Group comprised of Consortium Finance, Supply Chain, HR, Admin  personnel, and timely recommend remedial action on key financial and support services issues  for the consortium programme, that need to be addressed for timley and quality including  financial reporting, key variances, underspends, delays in logs, recruitments etc.  Ensure thorough and effective budgetary control for the consortium programme.
• Initiate Consortium Partners’ instalments, settlements and reports and maintain  these in regularly updated bookkeeping  in DRC ERP system (DRC Dynamics)

Risk and Compliance

• Develop and maintain up-to-date and in-depth knowledge of donor and government policies, and support implementing DRC Led Consortia teams to ensure full compliance.
• Maintain effective communications with Consortium Members and track the engagement regarding donor-related issues.
• Monitor the compliance aspect of implementation by conducting spot checks and verification visits particularly focusing on timely and qulaity delivery of support services to the field for efficient implementation.
• Work closely with Consortium Members to establish efficiency in integration or time or cost-reduction because of sharing of resources at all levels of implementation such as shared field bases, joint trainings, joint procurement,  etc and document this efficiency in regular reports. 
• Contribute to the preparation of audits and lead the preparation for local audits
• Provides expert advice and support to set strategy and assure operational quality and compliance
• Support and evaluate areas of compliance risk while feeding into risk registers, and recommend corrective actions
• Work closely with Consortium Members senior personnel and DRC teams to ensure monitoring the performance of risk mitigation, improvement plans and corrective actions.

Partnership and Sub-Granting

• Review and ensure compliance of project agreements, including subgrant-agreements, teaming agreements and memoranda ofunderstanding.
• Maintain an updated consortium calendar and support in organizing Consortium meetings such as kick-off meetings, working group meetings, external relations, mid-term reviews, and closure meetings to ensure that information is shared effectively with relevant staff, including Consortium members.
• Ensure all required documentation for financial audits in cooperation with Consortium Members’ focal points
• Ensure timely reporting and disbursement of funds for all consortium members.

Capacity and Needs Assessments and Partnership Management

• Input into in-depth capacity assessment tools related to support systems, including finance, supply chain, finance, administration, HR
• Support partner OCA/OCD  processes for  NGOs including local authority liaisons as needed
• Manage positive and productive relations with  NGOs and other collaborators across the consortium
• Establish and maintain productive links between  the Consortium and  and with DRC Program teams and Support departments

Accountability and Reporting

• Guided by the DRC Programme Handbook, and BHA guidelines, continuously monitor and develop relevant accountability initiatives as well as strengthening the effort to document the impact and lessons learned of activities
• Ensure compliance with internal and external reporting requirements including procurement
• Provide input for monthly, quarterly and annual donor reports as needed
• Contribute to the improvement of partnership practices by periodically participating in partnership management approach considering both DRC and partners’ perspectives, capture lessons learned and best practices, and make recommendations for improvement.

People Management

• Ability to deliver concrete results in an environment where you don’t line-manage teams. Therefore, position requires a high level of organization, diplomacy and negotiation skills, while being firm on producing results  
• Provide on the job training as much as required and adapt trainings/coaching to specific staff needs within the partnerships team
• Any other duties as may be assigned by the Line manager.

Experience and technical competencies:

• Minimum 5 years of international practical experience in financial management is required
• Proven experience in managing large budgets is required
• Additional experience managing other support services in the field [Logs/supply chain, HR and admin] is required, with a minimum Three (03) years’ experience in Administration or Human Resources Management or Change Management or Organisational Development and other related fields specifically within the International NGOs, Embassies, UN Agencies and other similar sectors mid-management level. 
• Proven experience managing risks and compliance issues.
• Competence in providing technical guidance and training
• Proven experience in working with national partners, local/government authorities
• Working experience with relevant donors’ guidelines such as US-funding (USAID, BHA)
• Experience with using ERP systems and ability to understand their architecture. Knowledge of Microsoft Dynamics 365 is a big advantage

Note: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Education: (include certificates, licenses et.)

Education and Skills:

• Degree in finance, accounting, economics, international development, logistics, Business Administration or other relevant field experience is an asset
• Strong organization and planning skills, with excellent attention to detail.
• Broad understanding of donor rules and regulations – BHA
• Expertise with non-profit budgeting is required.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint
• Skilled in obtaining information necessary to accomplish duties.
• Able to meet deadlines while managing and prioritizing competing demands.
• Problem analysis and solutions-oriented way of working.
• Able to quickly research, learn and disseminate new knowledge and information.
• Able to communicate clearly and in a timely manner.
• Able to adapt quickly, with an openness to learn and ask questions.

Find the definition of DRC’s Core competencies here

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.

Languages: (indicate fluency level)

• Fluency in written and spoken English – Advanced proficiency

• Knowledge of local languages

Key stakeholders: (internal and external)

• Consortium Members’ focal Points, Particularly the Operations WG.
• Consortia Management Unit
• Chief of Party
• Donors (BHA)
• Steering Committee