International Consultant Supply Chain (Commodity Accounting/ Funds Management/ Billing)

DEADLINE FOR APPLICATIONS

27 November 2024-23:59-GMT+04:30 Afghanistan Time (Kabul)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Supply Chain Officer for commodity accounting, funds management and billing will report to the Head of Funds Management, Commodity Accounting Pipeline Management and Billing section in Kabul for the following tasks. The incumbent will also work in close coordination with other Supply Chain Unit focal points as well as CO colleagues.

Key Accountabilities

Under the direction of the Head of Funds Management, Commodity Accounting, Pipeline Management and Billing, the role-holder’s key responsibilities will include:

• Analyse context of AFCO and lead the design and management of supply chain fund management, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization
• Design, plan and lead on implementation of innovative logistics Commodity accounting and fund management initiatives  to ensure timely, efficient and cost effective supply of  assistance.
• Lead and motivate a large or highly specialized logistics Billing, fund management and commodity accounting team providing coaching, training and guidance as required to ensure appropriate development and enable high performance.
• Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimize use of available funds.
• Build relationships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance. Prepare accurate and timely accounting, data collection and reporting, to inform supply planning and contribute to a WFP wide view of logistics activities, enabling informed decision making and consistency of information presented to stakeholders.
• Develop and issue regular invoice payment tracking tool.
• Provide oversight, guidance and support to logistics staffs performing day to day operational activities in the Logistics and Billing systems in line with their duties and responsibilities.
• Carry out project Supply Chain budgeting as well as regular budget reviews bi-annually (or whenever required) Capacity building of SC team in Commodity accounting, Fund management and invoice processing.
• Leading the streamline of the supply Chain invoice processing procedures. Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions for maximizing use of resources and effectiveness of supply chain operations.
• Work closely with the pipeline team and BPU to ensure that all loans, swaps, repayments and diversions are properly recorded and provide regular status to Country Office Management.
• Act as Deputy during the absence of the Head of the Pipeline, Commodity Accounting Funds Management and Billing team Participate in Local Project Review Committee reviews for Cooperating Partner Field Level Agreements. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Lead in preparation, updates and implement SOPs for effective funds management, commodity accounting and centralized billing.
• Ensure that the Corridor Budget and MOU are established, and that budget monitoring is conducted to confirm that funds managed by the Service Provider(s) align with the agreed budget.
• Perform other duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Advanced University degree from a recognized university preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics or First University degree with additional years of related work experience and/or training/courses.

• DESIRABLE TECHNICAL SKILLS AND KNOWLEDGE:
• Typically, five years or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian development
• Ability to manage, develop work plans and monitor performance of teams.  Extensive knowledge in Logistics Execution Support System – LESS and Supply Chain Funds Management and Billing is added advantage.

Type of Contract: Consultant, Level II

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.