Business Support

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Description

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To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

Under the direct supervision of the Government Liaison Officer (Customs and Protocol) ,  the Protocol Assistant SC 4 will be responsible for the following duties:

• Book a VIP lounge in Port Sudan airport for the arrival and departure of dignitaries.
• Provide assistance with lost baggage for WFP personnel, including claiming, tracking, and pick-up.
• Follow up with the respective government offices to ensure the necessary approvals are received on time.
• Draft NVs to MOFA and follow up with the relevant authorities for the booking of the Ministerial Lounge for the arrival and departure dignitaries.
• Liaise with embassies and consulates for the smooth issuance of visas.
• Assist with the drafting and issuance of entry visas, stay permits, and existing visas for WFP personnel whenever required.
• Assist WFP personnel with the issuance of driving licensing.
•  Handle all aspects of finalizing the driving license after being approved by the concerned authorities as well as supporting in WFP vehicle licensing and registration.
•  Contribute to the daily administrative duties in the absence of the Business Support Assistant
• Support Government Liaison Unit with the Protocol/Customs related assignments in different Government Offices whenever required.
• Perform other duties as directed by the Supervisor.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Education: Completion of secondary school education.
• Experience: At least 5 years of relevant experience, preferably part of it acquired in the work related to Protocol.  A first-level university degree in combination with three additional years of qualifying relevant work experience may be accepted in lieu of the 5 years of work experience

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods needed to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Valid driving license for 4×4 vehicles or above with a clean driving record Familiarity with Traffic rules and required actions at checkpoints and crossings Ability to identify data discrepancies and rectify problems requiring attention.

Source: https://wd3.myworkdaysite.com/en-US/recruiting/wfp/job_openings/job/Port-Sudan-Sudan-The-Republic-Of/Business-Support-SC4_JR107344

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