Lead Human Resources Assistant

Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Lead Human Resources Assistant. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Lakewood, Colorado

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Duties

The primary duties of this position are:

• Provides leadership, direction, and guidance on processing a wide range of human resources transactions related to recruitment and placement, and classification of HR Assistants. Serves as a coach to human resources assistants and a human resources assistant subject matter expert.
• Provide input to supervisory team on HRA performance, progress, and training needs of employees, and on disciplinary problems.
• Coaches the human resources assistants in the selection and application of appropriate problem-solving methods, practices, and procedures and assists the human resources assistants in identifying a viable solution.
• Plans work, sets, and adjusts short-term and long-term priorities, and prepares a schedule regarding the completion of work by the team in coordination with the supervisory team.
• Reports to supervisory team weekly on team and individual work accomplishments, problems, work progress, metrics, and findings and recommendations.
• Monitors and reports on the progress of work, checking work in progress, and reviewing completed work to ensure that the team is meeting the supervisory teams directed work priorities, methods, deadlines, and ensuring work quality.
• Prepares reports and maintains records of work accomplishments and administrative information, and coordinates the preparation, presentation, and communication of work-related information to the supervisory team.
• Provides training and/or arranges training of human resources assistants in team building, specific administrative or technical training, and identified areas of improvement in collaboration with the supervisory team.
• Responsible for training HR assistants in the specific areas that relate to HR Assistant work activities.
• Perform Human Resources Assistant duties identical to those led.
• Conducts quality reviews of personnel actions created and processed by HRAs.
• Ensures that HR Assistants provide consistent and accurate information on merit promotion and delegated examining recruitment issue and electronic file upkeep. (not sure I understand what this one is requiring)
• Responsible for onboarding and oversees New Employee Orientations ensuring that the orientation is professionally conducted and continually updated to ensuring accuracy on matters such as retirement, health benefits, life insurance, thrift savings plans, and veterans’ information through collaboration with the benefits specialist.
• Reviews incoming and outgoing forms for completeness, required signatures, and accuracy.
• Confirms that all out-processing procedures for the office are consistent, accurate, thorough, and complete.
• Responsible as the SME for the SharePoint DO/WO offboarding tool and tracking, to completion, the actions required under said process.
• Responsible for appropriate within grade notice distribution and receipt for timely and accurate processing within Federal Personnel Payroll System (FPPS).
• Reviews and Analyzes OPM, DOI, and BOR directives, policies, and regulations, and SOPs in relation to HR assistant work and continually creates and maintains SOPS, work processes, and job aids for HR assistants, creating continuity of work processes.
• Serves as the eOPF administrator resetting user passwords and verifying that all documents are uploaded timely to include purging deleted documents and transferring and receiving files.
• Serves as FPPS system Security Point of Contact (SPOC) and is responsible for system accesses and terminations, password changes, builds users, offices, and route paths of accurate access.
• Performs quarterly reviews of users access/permissions in FPPS.
• Assists employees with making changes, passwords, or submitting requests in FPPS, eOPF, and Employee Express.
• Trains employees on FPPS and appropriate onboarding/offboarding systems.

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Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.

You must be suitable for federal employment, determined by a background investigation.

You must submit a resume and supporting documentation (see Required Documents).

You must submit eligibility documents for veterans consideration (see Required Documents).

You must meet any minimum education and/or experience requirements (see Qualifications).

Who May Apply:

• Bureau of Reclamation Employees (Competitive)
• Bureau of Reclamation Employees (Non-Competitive)
• Career Transition Assistance Plan (CTAP)
• Department of the Interior Employees (Competitive)
• Department of the Interior Employees (Non-Competitive)
• Land Management Workforce Flexibility Act (LMWFA)

Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement – this information must be clearly supported in the resume.

To qualify at the GS-08, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in federal service. Specialized experience is defined as: Processing a full range of federal personnel actions using an automated HR processing system; providing information and advice on the use of an automated HR processing system; troubleshooting problems and briefing an HR group of the resolution; providing technical support related to staffing work that includes: ensuring records are completed and correct in accordance with regulatory requirements and office practices are followed and executed timely; training junior staff on processing federal personnel actions with the Guide to Processing Personnel Actions and establishing office procedures. Examples of specialized experience are not all inclusive.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 12/05/2024.

Education

This position does not allow substituting education for experience.

Additional information

You may be required to serve an initial probationary period.

Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.

Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria. This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed. (5 Code of Federal Regulations, 630). For additional information, please visit: Creditable Service for Annual Leave

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment.

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

This is a non-bargaining unit position.

Additional vacancies may be filled using this job announcement.

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Computer Skills
• Customer Service (Clerical/Technical)
• Managing Human Resources
• Technical Competence

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a Subject Matter Expert Resume Review. These assessments measure the critical competencies listed above that are required to successfully perform the job.

The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12626300

Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.

For evaluating the quality of candidates for referral to the selecting official, a multiple assessment process will be used.

Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second assessment and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying.

Candidates who pass the first assessment will move forward to the Subject Matter Expert Resume Review. The Subject Matter Expert (SME) Panel will independently conduct a Structured Resume review using a pre-determined scoring matrix based on the competencies listed above. Candidates will be given a final score which combines the scores from the first and second assessments.

Those candidates who score as best qualified will be referred to the selecting official for consideration.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.

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How to Apply

Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 12/05/2024. To apply, click the blue APPLY ONLINE button at the top of the page.

Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials – applicant must remove any images from badges, licenses, etc.

Agency contact information

Felicia Ramirez Felicia Ramirez

Phone

303-445-3074

Email

[email protected]

Address

Human Resources Division

Bureau of Reclamation

Denver Federal Center

P.O. BOX 25007

Denver, CO 80225-0007

US

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Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the “How You Will Be Evaluated” section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

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