Administrative Assistant

Loomis Sayles is a performance-driven active asset management company that seeks to identify exceptional investment opportunities on behalf of institutional and retail clients worldwide. We believe active management fueled by proprietary, best-in-class research helps us achieve financial success for our clients. Founded in 1926, Loomis Sayles currently oversees approximately $390 billion in assets under management for global clients spanning more than 50 countries.

We foster a culture of entrepreneurialism, where all employees are empowered and encouraged to develop themselves and their ideas. Our culture centers on our shared IDEALS, the core characteristics of who we aspire to be as employees and an organization. 

INCLUSIVE & DIVERSE-DEDICATED TO TEAMWORK–EXCELLENT–ACCOUNTABLE–LEADERS-SOLUTION-ORIENTED 

Loomis Sayles is committed to the continual improvement of our performance, processes and people. As part of this commitment, we are looking to hire an enthusiastic and passionate candidate, eager to contribute to our continued success through the following employment opportunity: 

About the Team

This position will primarily support the following functions in the international offices: Investment Directors, the UK-based HR Business Partner and the Consultant Relations team. The key focus will be providing day-to-day administrative support to this group of individuals.

Job Responsibilities

• Calendar management for the international teams; scheduling meetings, processing expenses and coordinating travel arrangements.
• Provide general administrative support, including composing and editing correspondence, filing, copying, data entry, and document management.
• Assist with the onboarding and offboarding process for the international offices, including scheduling orientation meetings, IT setup, and workstation preparation.
• Prepare and distribute meeting materials, coordinate logistics, and ensure meetings run smoothly.
• Be proactive in understanding how various functions within the firm are connected and be able to help develop new and improved ways of managing information flow.
• Maintain working knowledge of relevant policies and procedures.
• Collaborate with various international groups within the organization to share and retrieve information.
• Take on ad-hoc projects and additional responsibilities as assigned.

Qualifications & Education Requirements

• 3 or more years relevant work experience
• Investment-related experience strongly preferred
• Ability to handle sensitive information and HR data
• Additional language skills preferred (e.g. French)
• Superior organizational skills and detail-oriented
• Exceptional communication skills, interpersonal and time management skills
• Capacity to handle multiple tasks simultaneously with ease
• Positive approach to assignments– i.e. no job is too big or too small
• Flexible, teamwork-oriented attitude
• Proficient computer skills, particularly with Microsoft Word, Excel and PowerPoint

EEOC and Diversity Statement 

Loomis Sayles is deeply committed to building a diverse and inclusive workforce in which talented individuals can realize their full potential and contribute to our growth and success. Please consider applying for this role even if your work history and skillset doesn’t completely match the job description. We believe creativity, tenacity and humility are as valuable as specific skills that can be practiced and perfected on the job. 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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