HR and Admin Assistant

Position Title : HR and Admin Assistant

Supervised by : HR Manager

Reporting to : HR Manager

Supervise : NA

Duty Station : Yaoundé

Area of Operation : Cameroon

Employment Period : 12 months

Type of Contract (International) : National contract (exclusively reserved for Cameroon Nationals)

Salary & Benefits : NM I 1

Introduction

The Danish Refugee Council (DRC) assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the

wish to return home.

1. Context

DRC Cameroon began its operations in Cameroon in 2018 responding to the humanitarian needs of refugees from Central African Republic (CAR) and vulnerable Cameroonians in the Adamawa region. Currently, DRC operates a regional office in Meiganga and two sub-offices in Djohong (Adamawa region) and Garoua-Boulai (East region). Interventions focus on finding durable solutions for the most vulnerable, using the holistic graduation approach to improve both protection and economic recovery. subsequently, in late 2018, DRC started its activities in the South-West region of Cameroon in late 201 to respond to the needs of forcibly displaced people in the context of the Anglophone crisis, starting humanitarian activities in January 2019. DRC operates in the divisions of Meme, Fako, Kupe-Manenguba and Ndian with an office in Buea and a sub-base in Kumba. Programming focuses on rural and hard-to-reach areas to meet people’s basic needs for food, shelter, and NFI, while improving the protection environment and providing income-generating opportunities.

In 2023, DRC expanded its activities to the Far North of Cameroon to provide a protection, positive peace, governance, and economic resilience response to the multidimensional and interconnected crises affecting the region.

2. Purpose

Based in Yaounde, the HR and Admin assistant will support in the execution of HR tasks and maintenance of staff information in compliance with administration procedures of DRC, local policies and procedures and in adherence to national acts and legislation

3. Duties and Responsibilities

The main responsibilities and expectations for this position are:

• Drafting staff and casual Labor Contracts
• Support with printing of employment contracts from bases
• Take charge in updating personal staff files
• Follow up on leave plan and leave request
• Create staff accounts and add new staff details in Dynamics following changes
• Submit monthly HR reports for the Coordination office.
• Support the HR Manager and hiring managers in recruitment processes
• File documents from the recruitment properly on SharePoint.
• Advertise vacancies in time and according to the Recruitment Authorization
• Takes lead to follow up with the processing, renewal and extension of residence permit for expats.
• Take lead on visa request for expatriate staff
• Collaborate with Logistics in organizing Seminars, meetings and other events at location.
• Assist in enquiries from visitors
• Manage the log book for incoming and outgoing mails and follow up on reference numbers
• Assist with taking minutes of the events if required.
• Support with HR audit if needed.
• Prepare monthly payroll, pays lips and file online and offline all signed copies
• Archive CNPS and Tax declaration documents for the whole mission online and offline
• Support with HR functions on staff training and development
• Perform other duties and HR functions as assigned by HR Manager

4. Required Qualifications

• Bachelor’s Degree/HND
• Intermediate level training in HR
• At least one-year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
• Hands-on experience/skills in MS Office applications (Excellent computer skill)
• Ability to work under pressure to deadlines and stress.
• Ability to work independently on his or her own initiative with problems solving skills
• Strong team and interpersonal skills

5. Required Skills & Qualities

• Core Competencies of DRC:
• Striving for excellence
• Collaboration
• Taking the lead
• Communication
• Demonstrating Integrity
• Ability to work in a multinational and multicultural environment.
• Excellent writing, proof-reading, and communication skills.
• Excellent organizational and multi-tasking skills
• Strong ability to adapt, take initiative and work in a multicultural environment.
• Interest for humanitarian sector and donor’s environment.
• Listening, analytical and synthesis skills.
• Excellent communication skills, as well as patience and politeness.
• Exemplary sense of ethics in the workplace.
• Fluency in written and spoken in both English and French

6. General Regulations

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employees should not engage in any other paid activity during the DRC contract period without prior authorization.
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period.
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization.
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.