The Organization
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
The Opportunity:
This opportunity will be based in Amman and will support the procurement unit in its daily operations in order to realize the organizational strategic objectives. This requires a motivated, flexible, problem-solving with excellent analytical, communication skills and the ability to priorities activities and work to tight deadlines
DUTIES AND RESPONSIBILITIES:
Procurement & Fleet
- Assist in updating and maintaining the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly;
- Review and establish an accurate supplier information database, including archiving their information in proper way;
- Check the quality of deliverables and ensure that procured items meet specified standards;
- Collaborate with the operations team to address any discrepancies in product quality or delivery;
- Support in preparing purchase orders, obtaining authorized signatures, check the payments documents and forwarding them to the Finance Department for payment processing.
- Assist in collecting invoices for vehicles fuel report in monthly basis.
- Support in preparing timesheets and overtime for drivers;
- Send request for quotation to suppliers when needed and reach out to them to inquire about invoices;
- Work collaboratively with the operations team members to fulfill duties as needed.
Documentation and Archiving:
- Update the database of service providers, ensuring proper archiving of all related documents;
- Conduct scanning of various procurement documents for digital records.
- File various documents, including tenders, reports, and contracts for easy retrieval and reference.
Warehouse Support:
- Provide assistance to the warehouse in stocktaking activities as and when required.
Communications and Working Relationships
Internal: All departments within Plan Jordan.
External: Suppliers, Service providers.
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives
Minimum Qualifications: A university degree in any field of study
Minimum Experience: Fresh graduate
Skills
- Excellent command in using the MS Excel Analytical skills,
- Good communication skills,
- Good interpersonal skills
- Proficient in computer skills and use of relevant accounting packages
- Motivated and has initiative
Behaviors (Plan International’s Values in Practice)
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people.
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all
- children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all Children
Volunteering Conditions:
Location: Amman – Jordan
Reports to: Operations Coordinator
Closing Date: 05-January-2025