Specialist, Executive Operations Support

Location: Washington DC, Maryland, Virginia, United States

Location Type: Remote Eligible in the DMV area only

Reports to: Chief Executive Officer, HealthX Partners Incorporated (HXP)

*If you are unsure if you are in an eligible location, please visit our Career page for more details.

Join us!

Population Services International (PSI) and the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) have co-created a parent company called HealthX Partners Incorporated (HXP), under which they and other health NGOs and businesses can achieve greater impact while delivering efficiencies and greater value for consumers, clients, host governments, stakeholders, and the global health sector. This bold new initiative creates new opportunities for leadership.

HealthX Partners Incorporated (HXP), seeks a Specialist, Executive Operations Support that will serve as the primary administrative and staff resource for the HXP CEO and Senior Executive Team (SET), facilitating seamless coordination within and between the SET and the boards of directors for HXP and its controlled entities. Reporting directly to and acting under the direction of the HXP CEO, plays a key role in supporting executive priorities and enhancing organizational effectiveness.

What You’ll Do

• Support the HXP SET’s meeting cadence, which includes scheduling, preparing agendas, tracking decisions, and handling follow-up communications to ensure seamless execution. Additionally, collaboration with the HXP CEO to optimize the scheduling of engagements, travel plans, and formal communications, ensuring these activities align with the organization’s strategic priorities. .
• Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation. Also works closely with the HXP General Counsel to ensure compliance with governance protocols, required filings, and board-related processes. .
• Act as an internal communications champion for the HXP CEO and SET, liaising with internal and external communication teams across HXP and its controlled entities. Furthermore, Identify and recommend communication opportunities to elevate the visibility of the HXP CEO and SET, ensuring messaging consistency and engagement.
• Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities to support alignment and collaboration across the group. As well as supports cross-entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals.
• Lead or contribute to special projects, process optimization efforts, and strategic initiatives as assigned, ensuring measurable outcomes and enhanced efficiency within the CEO’s office. .
• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.
• Less than 10% international travel

This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What You’ll Bring

• Bachelor’s Degree (or international equivalent) in a relevant field.
• At least 5 years of related experience. Equivalent combination of relevant education and experience may be substituted.
• Proven experience providing senior-level administrative and operational support to organizational leaders.
• Knowledge of non-profit board governance processes and best practices.
• Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments.
• Eagerness to learn, adapt, and shape this inaugural staff-level role within a growing organization like HXP.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Able to maintain complete confidentiality for sensitive issues and information.

We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap get in the way of you applying — we’d love to hear from you.

Why Work here?

Our work is about enabling families to live happy and healthy lives—we think this should apply to our employees, too.

• Diversity & Inclusion: We affirm our commitment to diversity and believes that when people feel respected and included, they can be more honest, collaborative, and successful. Want to be involved in our DEI work? We have a council that drive, sustain, and deepen our DEI practices.
• Health & Wellness: In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit. For U.S. based benefits visit https://www.psi.org/careers/ to learn more!
• Time Away: We want you to take time away when you need it. We offer a competitive leave package. On top of our leave, some offices offer a compressed work week throughout the year, giving you additional work-life flexibility.
• Learning & Development: We are committed to your career growth. Through our job architecture, there are many potential career paths you can follow depending on your skills and interests. Additionally, PSI University, our learning management system, offers hundreds of courses, hosts org-wide trainings, offers Great Manager/Leader trainings, as well as a mentorship program for all staff levels.
• Innovation & Collaboration: With over 53 years of insight, we reimagine how to bring quality healthcare closer to those who need it most. Innovation requires stepping out of comfort zones, and our employees are encouraged to think beyond boundaries, collaborate to drive impact, challenge conventions, and pioneer new solutions.

Salary Ranges:*

HealthX Partners Incorporated (HXP), is committed to pay equity and transparency. We ensure pay meets the market within each country. This approach minimizes our impact on local talent markets and allows HXP to attract and retain employees, while staying cost-competitive.

Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range below would not be typical in order to allow for potential future salary growth.

HealthX Partners Incorporated (HXP), is offering the following gross annual salary ranges for this position, dependent on candidate location:

• For the United States (paid in USD): $69,000 (minimum) – $86,000 (midpoint) – $103,000 (maximum)

PSI is proud to be an Equal Opportunity Employer and encourages applications from individuals regardless of actual or perceived race, religion, tribal belonging, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status. PSI is a safe, inclusive workplace that welcomes people from all backgrounds and walks of life, and it’s reflected in our diverse community.

References will be required. The successful candidate will be required to pass a background check. For US based positions: Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.

If you need reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: [email protected] or call (202)785-0072.

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