Legal & Executive Assistant (GEMS/ Legal Entity Database, Diligent Board Books)

Job title:

Legal & Executive Assistant (GEMS/ Legal Entity Database, Diligent Board Books)

Company

Teamrecruiter.com

Job description

One of our major banking clients is looking for a Legal & Executive Assistant (GEMS/ Legal Entity Database, Diligent Board Books)
Length: 3 months contract with a huge possibility of extension and conversion to FTE
Location: Toronto, ON – Hybrid
LOB: Insurance
Hours of work: : 9-5 [hybrid model, candidate will expected to come into the office 1-2 days a week for events/location specific work; candidate may be required to work evenings once every few months]‘The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting… or you may be asked to start sooner than the expected start date if you are able to do so !’Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to [email protected]Please mention the job title above in the subject line
The recruiter in charge of this role is Zara.After you have submitted your resume via e-mail please complete the application for this specific job by clicking ‘Submit Your Resume for this Job’ at the bottom of this page to match your resume to the job.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on ‘Database Registration’If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.
Requirements:
ROLE MANDATE:
Candidate will be joining the Enterprise Board Governance team and supporting board, committee and shareholder meetings, assisting with documentation and follow-up, and providing database and board portal support. The Candidate will also assist with budgeting and procurement activities.ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Assisting with the logistics including scheduling, sending invites, booking meeting rooms, arranging necessary technology/support and catering
Maintenance of corporate records and registrations including the preparation and distribution of documentation, communications, and updating the Global Legal Entity Management (GEMS) database
Assist with regulatory filings on behalf of various individuals related to the Board and other corporate matters
Handle communications related to the Board
Assisting with the processing of invoices and engaging in budget-related activities
Qualifications:
MUST-HAVE SKILLS:
3+ years experience as a legal assistant or law clerk
Understanding of basic corporate legal terms
Excellent communication skills [verbal and written]
Excellent attention to detail
Ability to multitask and prioritize
Strong expertise with Microsoft Suite [Outlook, Word, OneNote, etc]NICE TO HAVE SKILLS:
Previous experience with Diligent Board Books
Previous experience with GEMS or another legal entity databaseInterviews:
1st round – Hiring Manager & colleaguePlease note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply !When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/ , or on Twitter at https://twitter.com/TeamRecruiter.We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.Please note: Adherence to our end client’s vaccination policy is a requirementHave a great day.At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm, please visit our website at www.teamrecruiter.com.CAMSC and ACSESS certified‘…All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing’‘Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication.’THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

Expected salary

Location

Toronto, ON

Job date

Fri, 13 Dec 2024 05:00:51 GMT

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