Project Assistant

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Description

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The post is located in the Democratic Governance Section (DGS) that operates within the larger organizational structure – Human Dimension Department (HDD or Department). It is an extrabudgetary (ExB) post within the project, Fostering Reconciliation in BiH Communities – Možemo Bolje, that is currently envisaged to last until 4 June 2026. In addition to two G5 posts, the project also comprises National Project Officer (NP2) post.

The main purpose of the Project Assistant job is to provide project administrative and substantive support in implementing project activities, including support in organizing awareness-raising and capacity-building events, supporting process delivery, the development and maintenance of databases of information.

Tasks and Responsibilities:

Under the direct supervision of the National Project Officer (NP2), and the overall supervision of the National Chief of Democratic Governance (NP3), the successful candidate will be tasked with the following duties:

• Supporting project implementation by carrying out logistical and administrative tasks, including planning and execution support, collecting and compiling reports related to project activities and assisting the supervisor in all phases of reporting on project activities; Researching for information and reference material by liaising with counterparts and facilitating their participation, drafting terms of reference for the employment of consultants and implementing partners, representing the project at activities and monitoring their implementation;
• Performing all administrative tasks in relation to planning and preparation of project activities, keeping track of pending matters as well as on budget and expenditure for specific project outcomes, including assisting in the development and implementation of projectbmeetings, workshops and conferences, organising travel arrangements such as schedules and arrangements for meetings and other events, reservations, budget follow-up;
• Assisting in procurement-related tasks and responsibilities for project activities, including initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of goods and services, initiating payments;
• Keeping track of pending matters and following up on deadlines, entering relevant data into the Mission’s records and providing related updates to project staff when needed;
• Provides simultaneous and consecutive interpretation in meetings, seminars and conferences, and translation of documents, reports, correspondence and press articles from English to local language and vice versa;
• Drafting routine and non-routine correspondence in English and local language (both on administrative and substantive project matters); preparing working documents, summaries of relevant documents, and background material, including concept notes, sections of project reports and briefing papers; putting documents in adequate style, language and format, proofreading and editing texts for accuracy, grammar, punctuation and style in accordance with standard practices

Necessary Qualifications:

• Completed secondary education, supplemented by formal studies in law, social sciences, languages or administration/office organisation;
• A minimum of five (5) years of working experience in the clerical/secretarial/administrative field and knowledge of modern office procedures, preferably in an international environment;
• Experience in project management and/or project support;
• Experience in translating documents and reports;
• In-depth understanding of the political landscape and organizational structure in Bosnia and Herzegovina, including community levels;
• Ability to conduct research and collect information from a variety of sources;
• Professional fluency in English and local language with excellent communication (both oral and written) skills; 
• Computer literate with practical experience using Microsoft applications.

Source: https://vacancies.osce.org/jobs/project-assistant-g5-hdd-exb-mo%C5%BEemo-bolje-3810

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