Senior Assistant

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Description

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The Office of the Director-General (ODG) is seeking a highly organized and proactive Senior Assistant to provide administrative and operational support to the Department of Partnerships and Governance within ODG. Reporting to the Director of Partnerships and Governance, the Senior Assistant will be responsible for ensuring the efficient execution of administrative tasks, acting as the focal point for HR, procurement, finance, and general office management, while supporting meetings, events, and logistical arrangements.

• The Senior Assistant will play a key role in supporting the Director of Partnerships and Governance and ensure effective operations of the Department by:
• Providing administrative, logistical, and operational support to ensure seamless daily functions.
• Serving as the focal point for HR, procurement, finance, and office management processes.
• Organizing and supporting department-led meetings, workshops, and events.
• Managing document control, archiving, and communications within the Department.
• Assisting with travel arrangements, claims processing, and general operational support.

ENGAGEMENT

• The Senior Assistant will work closely with various teams across GGGI, including:
• Unit leads and team members to support administrative and operational needs.
• HR, Finance, and Procurement teams to ensure compliance with policies and smooth processing of requests.
• Other internal and external stakeholders in the assisting of organizing internal/external meetings and events

DELIVERY

• Provide administrative, logistical, and technical support to the Director of DPG.
• Serving as the Department’s focal point for finance and corporate services, including procurement, HR, and finance processes.
• Assist in preparing and processing administrative and financial documents (e.g., contracts, memos, reports, payment requests).
• Coordinate meeting schedules with stakeholders, manage correspondence, attend meetings, draft minutes, and update the office calendar (events, travel, leave).
• Organize and track follow-up actions from internal meetings (e.g., staff retreats).
• Oversee meeting room reservations, event setup, and logistical support.
• Support event planning and logistics for workshops, training, and conferences.
• Manage travel arrangements, claims, and office operations.
• Lead document management, including organizing, processing, and archiving DPG documents and official correspondence (e.g., contracts, memos, reports, knowledge products, official letters and note verbales).
• Perform additional tasks assigned by the Director of DPG.

REQUIREMENTS

• A minimum Bachelor’s degree in a related discipline related to the role.
• 1-3 years of relevant experience in administrative or operational support roles.
• Fluency in written and spoken English is a must; good knowledge of Korean is desired.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with administrative systems.

Source: https://careers.gggi.org/vacancy/senior-assistant-department-of-partnerships-and-governance-581502.html

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