Legal Team PA

Legal Team PA (GCB6) – Digital Legal Services – Leeds

Some careers open more doors than others!

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a role that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

We are currently seeking an individual to join the Digital Legal Services team in the role of Legal Team PA. Digital Legal Services are the technology, digital, data, commercial, outsourcing and intellectual property legal experts supporting the HSBC Group to deliver and evolve its strategic priorities, including in technology investment and resilience, innovation, AI, cyber, bank-wide operations and the HSBC brands and trade marks.

As the Legal Team PA, you will provide high quality, professional and comprehensive legal administrative support to allocated members of senior management plus the wider team, handling team-specific tasks as well as complex schedules, travel, and projects.

In this role, you will:

• Provide high quality email, diary management and travel services to allocated members of senior management, managing complex diaries and travel, working across global time zones.
• Co-ordinate meetings and events for the wider team (including room bookings, catering, AV facilities set up etc.), avoiding scheduling conflicts.
• Prepare and manage documents, reports and presentations for the team, ensuring high standards of accuracy and professionalism. 
• On-board and off board permanent staff and contractors, including raising system access requests, ordering IT equipment, providing joining instructions and day 1 IT set-up and training. 
• Provide administrative support to the team including invoice processing, owning and maintaining document management folders and sites, maintaining office supplies, and other ad-hoc administrative requests.
• Assist in administration of the IT systems and applications used by the team, including access and content management, liaising with COO and IT teams as needed.
• Facilitate communication within the team and other departments.

To be successful in this role you should meet the following requirements: 

• Prior experience in a team administrative role / PA role is essential. 
• Organisational skills with the ability to proactively plan, prioritise and organise workload, taking into account conflicting priorities and changing requirements working in a fast-paced environment.
• Strong relationship skills / ability to communicate effectively both in writing and verbally including with senior stakeholders.
• Ability to work independently and as an active and participative member of the team, proactively sharing knowledge and experience with colleagues.
• Proficient in IT packages (Word, Excel, PowerPoint etc) as well as experience using travel, invoicing and expense systems.

The base location for this role is Leeds with a hybrid working pattern. 

You’ll achieve more when you join HSBC.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces. Our recruitment processes are accessible to everyone – no matter their gender, ethnicity, disability, religion, sexual orientation, or age.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse.

If you’d like to apply for one of our roles and need adjustments made, please get in touch with our Recruitment Helpdesk:

Email: [email protected]

Telephone: +44 207 832 8500

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