Communication Assistant

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Description

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The World Academy of Sciences (TWAS) aims at building scientific capacity In developing countries. The TWAS Executive Director is the overall responsible officer for TWAS and the entire TWAS-IAP-OWSD Secretariat.

Under the overall supervision of the IAP Coordinator, the incumbent will be responsible for implementing the IAP communications strategy (50%) and developing and maintaining the activities of the YPL alumni network (50%), as follows:

• Prepare and upload news reports and other material to the IAP website; disseminate IAP material via social media (mainly Twitter); assist in the preparation of the IAP Annual Report and electronic bulletin; maintain an IAP photo archive; and, when relevant, assist with publication of press releases and follow up on their impact.
• Assist in the preparation of the IAP Annual Report by collating information, fact-checking and proof-reading chapters and the (quarterly) electronic bulletin by selecting items for inclusion and editing text; design and format other publications.
•  Assist in the preparation of press releases (e.g. by extracting information from IAP Statements and other publications, and requesting quotes from experts); assist in their dissemination, including through social media cards and potentially short videos/Gifs; follow up on their visibility and impact.
• Provide communication support for IAP events, workshops and other meetings, including preparation of Powerpoint presentations, contacting local media, following up with articles for IAP website and social media posts.
• Implement IAP’s social media outreach (mainly via publishing regular Twitter entries).
• Provide regular reports on numbers accessing IAP digital communications, monitor online presence (e.g. page views, Twitter impressions, etc).
•  Maintain a database of photographs of IAP activities, requesting suitable pictures from partners, regional networks, etc, when appropriate.
•  Curate the Young Physician Leaders (YPL) website content (https://www.interacademies.org/project/young-physician-leaders-ypl), including liaison with the website hosting agency; maintaining updated information on alumni; and ensuring that they receive updated information about IAP opportunities in which they can engage.
•  Facilitate contacts between YPL alumni and their engagement in small working group interactions and individual peer learning: arrange webinars and other events for the YPL alumni; inform YPL alumni about opportunities for their engagement and mobilization in IAP and other activities/opportunities with other international/potential partners.
• Respond to information requests about IAP and the YPL programme; prepare and issue letters/communications and other standard administrative tasks, including by liaising with TWAS Finance and Administration Offices.
• Undertake other duties as required.

Education:

• Completed secondary, technical and/or vocational school.

Work Experience:

• Minimum three (3) years of relevant working experience in communications production and/or website management, social networking, or a related area.
• Capacity and flexibility to adapt to different cultural environments ; cooperative behaviour and positive attitude to undertake teamwork successfully. Experience in working with web-based Content Management Tools and preparing messages for web audiences.

Skills and competencies :

• Knowledge of standard office software such as MS-Word, Excel, PowerPoint, internet and web resources.
• Knowledge of additional design and formatting programmes (e.g. Adobe InDesign) and photo- and video-editing software an asset.
• Good knowledge of standard virtual platform operations.
• Ability to effectively communicate in a professional manner, both orally and in writing.
• Excellent knowledge of social media and ability to stay current on social media trends.

Languages:

• Excellent knowledge (spoken and written) of English.

Source:

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