Finance & Administrative Internship

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Description

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The Finance Intern will assist the finance team in various learning-based tasks related to financial administration, ensuring compliance with financial policies while gaining exposure to financial operations within IUCN.

Specific Responsibilities:

Support in Financial Administration:

• Assist in the review and processing of invoices, ensuring completeness and accuracy.
• Support the preparation and verification of expense claims, ensuring compliance with financial policies.
• Help maintain and organize financial records and documentation for easy reference and audit purposes.
• Learn how to track and process payment requests and follow up with relevant stakeholders.
• Assist in the preparation and processing of Travel Authorizations (TAs), ensuring compliance with internal policies and proper documentation.

Assistance with Contract and Procurement Documentation:

• Help maintain an organized filing system for contracts, agreements, and procurement records.
• Support in preparing basic contract summaries and tracking key dates for renewals.
• Assist in gathering supporting documentation for procurement approvals and financial reviews.

Exposure to Financial Reporting and Compliance:

• Support the finance team in gathering data for financial reports.
• Assist in preparing simple financial reconciliations and tracking expenses.
• Learn about financial compliance and internal control processes within IUCN.

General Administrative and Learning Support:

• Help with scanning, organizing, and archiving financial documents.
• Assist in scheduling and coordinating finance-related meetings and administrative tasks.
• Support the team in ad hoc financial projects, learning about financial workflows and best practices.
• Actively participate in training sessions and capacity-building activities to enhance financial knowledge.

Perform any other finance-related tasks as assigned by the supervisor, in alignment with the intern’s role and learning objectives:

• The internship will last 6 months, based in Málaga, Spain.
• The intern will work full-time (100%) under a hybrid or office-based model, depending on organizational requirements.
• Working hours will follow IUCN’s standard policies.

Requirements:

• Currently enrolled in or recently completed a degree in Finance, Accounting, Business Administration, or a related field. Other academic backgrounds may also be considered if the candidate demonstrates a strong willingness to learn and develop skills in financial administration. Willingness to learn and develop skills in financial administration.
• Strong attention to detail and organizational skills.
• Basic understanding of financial concepts and administrative processes.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills in English or Spanish (French is a plus).
• A proactive attitude and ability to work collaboratively in a multicultural environment.

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=11272&lang=en

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