Aviation Scheduler – 

Job Number:

250630 

Organization

: Aviation

Job Location

: Oklahoma-Norman

Schedule

: Full-time

Work Schedule: Days vary 8 hours each day

Work Type: Onsite

Salary Range: Targeted salary $21.00/hr based on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter 

Job Description

The Aviation Scheduler will schedule students, flight instructors, and aircraft on a semester basis utilizing our Flight Schedule Program (FSP). They will also schedule additional flights as required to meet training requirements daily. Additionally, they will check for data entry errors within the FSP program and streamline processes. They will coordinate with the Maintenance manager to ensure that weekly flight hour requirements are not overflown.

Duties:

• Coordinates administrative activities of a designated program or programs.
• Coordinates the activities between projects for a department or college and between those projects and other programs on the national or state level. Interfaces with university departments, funding sources, outside organizations and state/government agencies.
• Reconciles accounts and balances financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions. Examines and solves irregularities.
• Assists in the preparation of grants and ensures accuracy. Collaborate with the Office of Research Administration, Principal Investigators and other personnel.
• Distributes information to program staff and others. Answers questions about the program and its progress as it relates financially.
• Prepares and manages the grant budget for research projects sponsored by outside funding sources. 
• Organizes and participates in the analysis of collected data. May perform data entry, collect, and clean data.
• Coordinates with the Institutional Review Board to develop protocols and consent forms for research projects. Ensures projects are in compliance with University regulations.
• Prepares the program budget. Reconciles accounts, purchases, enters and approves vouchers. Responsible for appropriating funds for salaries and other program expenses.
• Monitors departmental accounts, accounts payable transactions, and spending activity. Prepares cost and budget transfers, enters requisitions and invoices for payment. Prepares the daily deposit of department receipts.
• Develops proposals, negotiating and administering grants and contracts. 
• Coordinates administrative functions such as personnel, operational matters and other services.
• Plans and oversees special projects.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

 Required Education: Bachelor’s degree, AND: 

• 36 months of related experience.

Equivalent /Substitution: Will accept 48 months of experience in lieu of a Bachelor’s degree to equal 84 months of related experience.

Skills:

• Knowledge of project management. 
• Knowledge of accounting process. 
• Highly organized. 
• Able to handle multiple projects and deadlines.

Advertised Physical Requirements:

• Sits for prolonged periods. 
• Communicate effectively. 
• Manual dexterity.
• Standard office environment.
• The aviation scheduler will be required to understand aviation training operations using flight scheduling software, aircraft maintenance procedures, safety procedures, and fundamentals of aviation airport operations.
• The scheduler will perform duties in a fast paced, constantly changing environment. 

Departmental Preferences:

• Private pilot certificate 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon driver’s license check 

Job Posting

: Mar 13, 2025

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