Finance Assistant

Location: Kaduna or Abuja, Nigeria

Salary: Local terms and conditions apply

Contract: 12-month Fixed Term Contract

Hours: Standard office hours

Responsibilities

• Development and documentation of project implementation plans.
• Documentation, filing, and archiving of documents (programme, monitoring, and financial reports) using appropriate storage methods.
• Innovative implementation of activities for programme delivery and achievement of organizational objectives.
• Arranging and coordinating programme meetings and activities, ensuring reports are written and submitted within the expected timeframe.
• Preparation of payment vouchers, cashbook, bank reconciliation statements, and partners’ financial report review.
• Posting transactions on the SUN system and supporting monthly reconciliation of various accounts.
• Gathering/photocopying supporting documentation for payment vouchers and coding and filing payment vouchers in arch files accordingly.
• Processing payments to vendors, per diem, and transportation for participants during field activities.
• Tracking and following up on all outstanding advances to ensure timely retirement.
• Logistics for activity preparation and travels.
• Support in the preparation of donor financial reports.
• Ensuring financial documents are retained and ready for audit at year-end.
• Supporting tax matters, including deduction of WHT from payments and remittance of WHT to relevant authorities, and yearly filing returns of PAYE.
• Assisting in financial planning and preparation of budgeting and monitoring for budget implementation.
• Working collaboratively with programme teams to support and strengthen the financial management, accountability, and capacity building of partners.

Key accountabilities

• Manage day-to-day financial transactions in compliance with local regulations, adhering to the organisational Financial Framework, specifically to implementation of financial management and controls; financial planning and budgeting; financial monitoring and audits; monitoring and retaining accurate financial records.
• Post all income and expenditure into the accounting system accurately and timely.

The principal accountabilities are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties within the employee’s skills and abilities whenever reasonably instructed. Please read the full job description for further details.

Skills and Experience

Essential

• Relevant professional accounting qualification or degree in Finance/Accounting.
• Proven track record working in a similar role, ideally within an INGO environment.
• Strong experience in financial management, programme/project management, and administration.
• Strong skills in project financial management, budgeting, and data analysis.
• Excellent communication skills (both oral and written).
• Ability to work with minimum supervision.
• Fluency in written and spoken English.
• Current and ongoing right to work in Nigeria.

Desirable

• Experience with audit and government organisations is advantageous.
• Consistently strives for high performance and improvement.
• Communicates confidently and effectively.
• Makes timely decisions with effective reasoning.
• Prioritises activities and develops plans to achieve objectives.
• Reliable and committed to achieving quality work.
• Works well within a team and contributes positively.