Senior Project Support Specialist

We are seeking a senior level Project Support Specialist to provide Full Time on-site support a NASA contract in Washington, D.C.

Job Description:

Provide support for the Science Mission Directorate at NASA Headquarters by providing executive business support directly for the Research Team in the Earth Science Division.

Responsibilities:

• Calendar management: including calendar resolution to assure key meetings are covered by at least one member of the SMD senior management team.
• Prepare travel authorizations and vouchers for multiple members of the Division, including international and invitational travel.
• Independently performs administrative management functions that service and/or fulfill a number of organizational requirements.
• Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems.
• Conduct a technical review of correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and format standards.
• Support meeting logistics, including agenda, attendees, reserving conference rooms and/or call-in numbers, travel information, etc.
• Work with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all SMD actions are being actively addressed.
• Support key meetings by establishing call-in line, taking notes, creating sign-in list, either in person, Webex or MS Teams.
• Create presentations for the division in support of meetings.
• Support and develop Directorate milestone planning activities, and other duties as assigned.
• Provide customer support by recommending meeting attendance, communications, and notices to keep the customer informed while valuing their tight schedules.

Requirements:

• Ability to quickly grasp NASA/SMD travel regulations and requirements.
• Strong Microsoft Office skills, i.e., Outlook, TEAMs, Word, PowerPoint, Excel, SharePoint
• Individual must have strong interpersonal and written and oral communication skills and have the ability to work successfully with all levels of technical and project management.
• Ability to manage time, prioritize work, and meet varying reporting deadlines and priorities.
• Strong organizational skills and attention to detail.
• Ability to work independently as well as with a team in a fast-paced environment.
• Compliance with NASA and Goddard Space Flight Center regulations and procedural requirements is mandatory.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job.

Education and Experience:

Bachelor’s degree and 7 years of related professional experience or equivalent professional experience in lieu of degree.

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