Organisation Summary and Post Context

The Allied Air Command (AIRCOM) is the Single Service Command (SSC) responsible for delivering Air and Space Power for Alliance Air operations and missions. AIRCOM provides the core of the NATO Command Structure (NCS) Joint Force Air Component (JFAC), capable to establish suitable Command & Control (C2), to operate as a Joint Task Force (JTF) if so directed by SACEUR and is the Air C2 competency organisation for the Alliance.

The A8 Directorate is responsible for ensuring proper finance and acquisition management including policy development, implementation and oversight of all budgetary, accounting and contracting activities throughout AIRCOM to support static/deployed, standing 24/7/365 and Air and Cyber Space activities in compliance with NATO Financial Rules and Regulations.

The Budget and Operations Branch develops AIRCOM-wide budget policies and procedures for all budgets supporting AIRCOM’s activities in accordance with NATO Financial Rules (NFR) Article 3 and NATO Financial Rules and Procedures (FRP) III.

The incumbent is responsible for drafting and screening AIRCOM budget estimates and other funding requests, and administers the budgets delegated to AIRCOM, including exercises, PFP and various delegated budgets. The incumbent determines the eligibility and affordability of requirements at his/her authority level.

This post reports to OAC BXXX 0010 – Director of Finance (A8) – A4/G20

Main Responsibilities

The incumbent’s duties are:

Guides and oversees the preparation of future annual and mission specific financial plans and budget estimates.

Translates requirements into financial resource demands and ensures their inclusion into the annual budget estimates and financial plans.

Coordinates and directs budget planning and execution policies and procedures across/between HQ AIRCOM and subordinate units.

Supports the Director of Finance (A8)/Financial Controller in the requirement screening/validation process necessary for the allocation of military budget resources.

Executes the annual budget and transfers within the approved budget in accordance with NATO Financial Regulations and Financial Rules and Procedures.

Prepares, presents and administers the Consolidated Resource Proposal and other financial plans.

Screens for eligibility, develops, approves and executes annual budget estimates.

Submits and defends AIRCOM wide budget requirements to ACO and NATOs Budget Committee.

Initiates actions to obtain internal AIRCOM wide prioritizations of financial resources / requirements for static and deployable units within AIRCOM.

Proactively participates in defining, mitigating and managing the risks within the functional area of responsibility in the Finance Directorate/A8 and actively contributes to implement and maintain the internal control framework of the Finance Directorate/A8.

Manages risk-managed and unfunded requirements.

Coordinates and advises fund managers concerning their fund commitment status and financial plans.

Produces ad hoc reports about budget execution as required.

Participates in the negotiation of international and support arrangements with Host Nation, other member nations, NATO Agencies, other NATO HQs, and national organizations.

Holds budget preparation meetings at the HQ and subordinate commands and handles the correspondence with the higher HQ concerning budget matters.

Prepares briefings, budgetary advice, recommended solutions and correspondence for senior AC HQ staff.

Participates in boards, committees and working groups.

Legal Authority – Authorised to make decisions within assigned functional area. Such decisions should be coordinated within the HQ and with the same functional area in lateral, subordinate and superior HQs.

Budget Authority – Holds overall budgetary management authority, on behalf of the A8/AIRCOM Financial Controller, for all AIRCOM-wide assigned or delegated budget amounts. Holds the delegated authority to approve and carry out budget transfers within and between the AC HQ’s and subordinate units approved and delegated budgets.

Decision Authority – The incumbent frequently makes decisions concerning the eligibility for common funding, the proper source of funding and budgeting policy. These decisions are critical first steps in determining which requirements are included and prioritized in the Consolidated Resource Plan (medium term financial plan) and budget plans.

Special Requirements and Additional Duties

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 183 days The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy more than 30 days if required. The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

Essential Qualifications

University Degree in finance, accounting, business administration, economics, public administration or related discipline and 4 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.

Professional experience related to budget management or review.

Familiarity with ADP assisted financial management systems.

English – good – NATO Standard Language Proficiency (SLP) 3333 (Listening, Speaking, Reading, Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Desirable Qualifications

An advanced University Degree in Finance, Accounting, Business Administration, Economics or related discipline.

Minimum of 5 years experiences in budgetary procedures and budget preparation.

Completion of ETE-FI-2708 – Resource Management Education Programme (RMEP) and

ETE-MW-3834 – NATO Orientation Course

English: SLP 4343 (Listening, Speaking, Reading, Writing).

Attributes and Competencies

Personal Attributes: Incumbent must be capable of analytical and deliberate thought, strategic thinking and must have good verbal and writing skills. Must be a mature self-starter and experienced leader who is able to anticipate problems and analyse a wide range of complex and dissimilar situations, where conflicting policies and competing priorities must be considered. Demonstrates initiative and the ability to prioritize his/her own workload and the workload of the branch to meet the objectives. Creative thinking, analytic reasoning, understanding the relationships between resources and logistical systems, and sound judgment are required in developing solutions to new, non-recurring or developing financial problems. Must display courtesy, tact, diplomacy, flexibility, mental alertness, and the capacity to work well under pressure to quickly respond to inquiries and problems. The incumbent must be able to build a sense of team and cooperation between HQ Air Command budget branch and subordinate units’ budget staff.

Professional Contacts: There is a wide variety of internal and external contact with NATO organizations, senior officers, personnel within the HQ and the subordinate units, governmental, non-government and business organizations. Contacts require explanation of NATO policies, requirements, and the ability to find a common ground for all parties to work together. Interactions will require sensitivity, tact and persuasion. The incumbent must monitor current and future missions, taskings and discussion to forecast and advise on the current and future budget needs. The incumbent:

Interacts with Divisions Heads, subordinate units’ senior leaders and budget staff, other branch chiefs and fund managers within the Air Command HQ and subordinate units.

Liaises with budget officers at other headquarters, agencies, multi-national organizations and national units.

Prepares budget briefings and assists the Financial Controller in defending the annual budget before the NATO Budget Committee.

When deputizing for the Financial Controller works with other Division Heads and the Chief of Staff.

Participates in the negotiation of international and support arrangements with Host Nation, other member nations, NATO Agencies, other NATO HQs, and national organizations.

Contribution to the Objective: The successful accomplishment of the financial planning and administration provides a direct and vital contribution to the successful planning, operations and support activities required by HQ AIRCOM and its subordinate units to accomplish their and the alliance’s objectives and missions. The AIRCOM Consolidated Resource Proposal input and approved annual Budgets are critical preliminary processes required to enable the HQ AIRCOM and subordinate units to have the resources required to carry out their missions. The plans, procedures and budget allocations developed by the budget officer impact a wide range of operational and support activities across the HQ AIRCOM and subordinate units. Proactive analysis of operations, activities and requirements combined with expert knowledge of NATO budget policies and funding eligibility coupled with the ability to develop clear and concise financial plans are imperative in order to obtain the AIRCOM wide required financial resources. Failure to fully achieve success in all aspects of this effort would have negative effects on the achievement of the Commander’s plans, policies, and objectives in all functional elements of the Headquarters.

Supervisory Responsibilities: Functionally supervises the work of HQs fund managers. May deputise for A8 Director (OAC BXXX 0010).

Current first line reporting responsibilities for the following staff: 1× B4/G10; 1× OF-3

Contract

In accordance with current policy, the successful candidate will be offered a three year definite duration contract normally followed by an indefinite duration contract. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

The successful selected candidate must complete a NATO medical examination and have NATO security clearance before an employment offer will be released. AIRCOM’s medical consultant must confirm the recommended candidate is fit to perform the duties and is deployable to NATO’s regional areas of operation.

How to Apply for this position

Applications are to be submitted using the NATO Talent Acquisition Platform (NTAP) () Applications submitted by other means (e.g. mail, e-mail, fax, etc) will not be accepted.

Notes for Candidates

Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed or re-submit the application. Applications will not be accepted after the deadline.

Please include essential information in the application form. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application. Attachments are supporting documents and should not be referred to in the job submission.

Your answers to the pre-screening questions must be comprehensive and stand alone; do not rely on attached documents for essential information. Expressions such as “please see attached CV”, or invitations to follow links to personal webpages, are not acceptable and will be disregarded.

Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to job title), and specify the name of employing NATO body or Coordinated Organization.

Assessments and interviews are tentatively planned for late February-March 2026 in Ramstein, Germany.