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Executive Assistant – Phoenix, AZ

The Lane Construction Corporation

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Lane Construction is one of America’s leading construction companies, specializing in large, complex civil infrastructure. For 135 years, it has contributed to the development of the country’s transportation systems including the Interstate Highway System and a vast network of roads, bridges, airports, metros, and railways. Lane specializes in mobility, tunneling, and water resources to address sustainable development and climate change adaptation challenges.

Description
  • Manages complex calendars, schedules appointments, and independently prioritizes/reschedules meetings.
  • Manages expense reports and reimbursements, ensuring accuracy and compliance with company policy.
  • Arranges domestic and international travel, including transportation, lodging, and itineraries for executives and guests.
  • Manages purchase requisitions from entry to approval.
  • Conducts full analysis on purchase orders including verifying attachments; comparing amendments, quotes and signed contracts prior to approval.
  • Assists with the creation of presentations including collecting information and formatting.
  • Summarizes incoming materials, gathered information, or meeting content to assist executives.
  • Coordinates and provides support for on-site and off-site events.
  • Coordinates internal and external meetings, including logistics, agendas, and follow-up.
  • Takes and transcribes notes and dictation.
  • Reads and routes incoming mail appropriately.
  • Periodically inventories and, if necessary, orders supplies.
  • Acts as the liaison with IT for hardware and software issues for executives.
  • Handles confidential matters with discretion and sound judgment.
  • Performs other duties as assigned.
Competencies
Adobe products
Integrity
Influencing and Communicating
Communication
Coordination
Event Planning
Emotional Intelligence
Microsoft Office Suite
Documentation
Policies and Procedures
Organization
Writing
Time Management

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Lane is an Equal Opportunity Employer.

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Women and minorities are encouraged to apply. Lane is an Equal Opportunity Employer M/F/D/V.

 

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