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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Background/IRC Summary: The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country’s population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair. IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination. Job Overview/Summary: Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement support of functions for IRC’s office in Al-Hassaka, Syria. The Procurement Assistant must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Responsibilities: Read, understand, and implement standards involved in procurement as defined in manual and SOPs. Follow-up with program and support the teams to submit purchase requests. Manage to procure all necessary items for programs, offices, and residences. Materials purchased are of appropriate quality and price and are timely delivered. Maintain the IRC Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager. Prepare procurement contracts and Purchase Orders. Ensure that payments are submitted to finance department without any delays. Coordinate with finance team in clearing payments against procured supplies and obtained services. Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities. Update suppliers/service data base on monthly basis. Conduct regular market surveys to ensure that IRC is receiving the best value for money. Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual. Ensuring that procurement is carried out in accordance with IRC and donor-specific polices. Attend all the procurement committee meetings and take minutes. Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. Ensuring that a transparent and responsive procurement process is implemented and maintained. Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. Ensuring that all Supplies, services, and equipment’s required are delivered in time. Establishment and maintenance of ethical, professional working relationships with suppliers. Maintain supplier information for regularly purchased items and be informed of current local market conditions. Engages in delivering request for quotations and quotations from authorized suppliers. Updates in a daily basis procurement report, (PRTS, Contract follow up, market price lists) Maintains an IRC Vendor database. Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by IRC Responsible for the implementation of standard filing system in Al-Hassaka Office for the SC activities, managing filing system and updating on a regular basis. Keep a clear follow up and clear flow of documentation related to SC activities. Any other duties or tasked delegated by procurement supervisor. Minimum Qualifications: Preferably a university Degree in Business administration, Commercial, Economics, Supplies Management or in Administration related fields. 1- 2 years of work experience in procurement, preferably with INGOs. Desired knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous) in procurement and / or logistics / supply chain. Strong computer competency with word processing, spreadsheets, databases, and other IT skills. Demonstrated Skills and Competencies: A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct. Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. Curiosity, a desire to continually learn and develop and a sense of humor is a must. Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies. Language/Travel: English and Arabic are required, while Kurdish is desired. Travel: 10% to field sites DEZ and Raqqa Key Working Relationships: Position Reports to: Procurement Officer Position directly supervises: N/A Indirect Reporting (If applicable): N/A Key Internal Contacts: All programs and sectors. Key External Contacts: Vendors and partners. Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation. Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs. Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery. Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation. #Li-DNI Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
IRC - International Rescue CommitteeAl-Hassaka -
Programme Management Assistant
Office of the United Nations High Commissioner for Human RightsGeneva, Switzerland -
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises. It helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain controloftheirfuture.WehavebeenworkinginKenyasince1992,implementinghighlyeffectiveprograms inEconomicRecoveryandDevelopment(ERD),Women’sProtectionandEmpowerment,Protection,and RuleofLaw,integratedhealthcare,WASHandnutritionacrosstworefugeecampsinDadaabandKakuma and three counties (Garissa, Turkana, and Nairobi). Through our ERD unit, we support refugees, asylum seekers, and vulnerable Kenyans in the Nairobi Metropolitan Area and Lodwar to gain economic stability and self-reliance. Job Overview/Summary: The position holder is responsible for the technical oversight, implementation, monitoring, and regular consultationwithprojectpartnersonhygienepromotioninterventions.Ensurecomplementaritywithother sectorial interventions, i.e. Health, Nutrition, DRR and livelihood as well as proper coordination, consultation and information sharing with partners and other collaborators. MainResponsibilities The WASH Hygiene officer shall be responsible for the technical aspects of hygiene and sanitation promotion. They shall be responsible for planning, design, implementation, monitoring and evaluation of high quality, innovative Hygiene and Promotion interventions. They will ensure that an engagement approachtoworkingwithcommunities,thelocalauthorities,partnersothercollaboratorsisemployed,and all activities are carried out in a way that is sensitive to community needs and promotes the full and equal participation of women, men, children, and youth. Primaryresponsibilitiesinclude: ProjectPlanningandDesign Support in the planning for anddesign of the community hygiene and sanitation initiatives andmethodology. Support inthe project assessmentsand proposal development for potential sanitation and hygiene promotions. ProjectImplementation Ensure that the hygiene and sanitation promotion activities of the project are implemented according to the approved donor guidelines and humanitarian standards. IncollaborationwiththeWATSANofficer,ensurethathygieneandsanitationpromotionactivities accompany the water supply and sanitation interventions. Working with the WATSAN Officer facilitate training WMCs, other Community structures (SMCs, CHWs, CHEWs, Youth Groups) and local authorities on improved hygiene/sanitation practices and management. ProjectMonitoringand Evaluation Ensuretimelydeliveryofprojectsactivities. Ensure that up to date project documents are in place including approved work plans, log frame, detailed project implementation plan and financial forecasts. Documentationoflessonslearntandgoodpractices. InconsultationwithMEAL,designandconductallquantitativeandqualitativeassessments,KAP surveys, and follow-up assessments with concrete feedback findings. Fundraisingand Networking Supportinthedevelopmentoftechnicallysoundproposals. CoordinationandCollaboration Co-ordinate and network with the relevant County Government ministries and departments. Community based organizations, Faith based organizations and NGOs and other relevant departments in providing technical support and assistance to WASH activities. Collaborate closely with communities, and community structures on water supply and sanitation issues as well as other agencies (particularly those carrying out similar activities) regularly to ensure coordination and effective implementation of activities through guidance of the Supervisor/FC. Under the guidance of the supervisor (or Field Coordinator) contributes towards strengthening of integration of WASH programming with the other key IRC program Sectors Reporting Developanddeliverinatimelymannermonthly,quarterly,semi-annualandendofprojects reports.in accordance with donors’ and IRC Kenya requirements. Supportdevelopment,monitoringandevaluationWASHprojectindicatorsandstandards Provide regular update reports on hygiene and sanitation activities and program progress against work plan as may be required. Maintain an up to-date activity tracking tool (soft copies and hard copies) of all water supply and sanitation infrastructure related activities. Activelyparticipateininter-sectoralactivities Support WASH department in other tasks, roles and responsibilities as may be assigned by thesupervisor. Minimum Qualifications: Degree in environmental health science, community development, social development public health, or related field. A minimum of Three years’ experience working/programming in WASH, humanitarian work or development. Minimumof3yearsrelevantworkexperienceinWASH,Publichealth,communitydevelopment. StrongskillsinPHAST,CLTS,sanitationmarketing,designforbehaviorchangemodelsessential. Experienceincommunityengagementapproaches,participatoryapproaches,andcommunity negotiation. Excellentverbalandwrittencommunicationskills. Strong interpersonal skills and ability to establish and maintain effective working relations with a team. AbilitytoconductcommunityWASHneedsassessment,programplanning,implementation, monitoring, and evaluation of WASH activities. GoodunderstandingofSPHEREandotherhumanitarianstandards. Goodcomputerapplicationskills(MS-Office,applicationsoftwaretoengineeringdesigns) Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others. Gender Equality & Equal Opportunity: IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate based on race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation. Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector. Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
IRC - International Rescue CommitteeLodwar
