0833 – Lolita General Affairs – ADA – ADMINISTRATIVE ASSISTANT

TITLE: Administrative Assistant

position OBJECTIVE: To work as an Administrative Assistant for General Affairs. Offers exceptional clerical abilities, strong attention to detail, and great proficiency in making the most of extensive office management, communication, record-keeping, and accounting skills to contribute to the success of the prospective employer.

QUALIFICATIONS:

• GED/ or High School Diploma, computer literacy a plus (AS-400, Access, Excel, Word).
• Ensure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.
• Capable of effectively managing job-related stress and fostering productive workplace interactions.

JOB RESPONSIBILITIES:

• Daily data control, invoices, scheduling of job requests, man-hour time entry, receiving, monthly reports, material procurement, trend charting, monitoring prices (in/out), exhibiting safe work practices. THM, Good Housekeeping Practices
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Answer calls from customers regarding their inquiries.
• Perform data entry and scan documents.
• Prepare and modify documents including reports, invoices, issues request.
• Schedule and coordinate meetings with leaders.
• Maintain office supplies for department.
• Provide professional administrative support to internal and external clients.
• Prepare weekly reports (PMs, Log and Invoice Log).
• Support in special projects as needed.
• Prepare monthly reports and distribute charge expenses to all divisions, making sure that the charges made in the month are carried out properly.
• After receiving via email, physically assign the work order number to the work order, correctly add it into the system, and make sure to distribute to correspond leader.
• Order material as per the leader’s request and adds in to our program issue request to follow up.
• Tracking of inbound freight to ensure the on-time arrival of products, via email, phone, and internet.
• Data entry and file maintenance (WO tracking comments, issue requests, time sheets, and more as needed).
• Provide additional support for the team as requested.
• Reviewing/answering emails.
• Every day, proactive participation in implementing new ways of working at GA.
• Report to the supervisor, having meetings once a week to provide and develop a high-quality administration service to both internal and external clients.
• Assist the team by transferring knowledge and using the skills gained from training.
• Support negotiation of pricing and review received invoices.
• Support the Supervisor in creating and presenting new ways and reports to maintain the business expectations.
• Monitor invoicing reports to ensure smooth payment on time to ensure the job has been completed.
• Annual and weekly safety training, refresher computer training, computer skills training.

AUTHORITY / DECISION MAKING:

• Can assign job requests, including maintenance assignments.

Inteplast Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
For more information, about our commitment to equal employment opportunity, view the EEO – Know Your Rights and Pay Transparency Statement.