JOB DESCRIPTION

 

Reference Number: 250656

Position Level: TL4

Department: Procurement, Portfolio and Financial Management Department

Division: Procurement Division

Location: Asian Development Bank Headquarters

Date Posted: Monday, September 15, 2025

Closing Date: Monday, September 29, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned to the Procurement Division (PFP) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD’s responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in several initiatives improving ADB’s performance concerning procurement planning, project implementation, procurement oversight and capacity development.

You will report to the Designated International Staff.

Your Role

As an Associate Procurement Officer, you will assist in (i) procurement policy development and knowledge resources; (ii) digital platforms and data analytics; (iii) capacity development; (iv) coordination; (v) communication and engagement; and, (vi) performance and quality assurance. You will work as part of the PFP Policy and Coordination Unit (PCU), which is responsible for procurement policy leadership, promoting coherence, and ensuring effective coordination across procurement activities.

You will

Under the guidance of the Head of Unit, contribute to the following responsibilities:

• Draft, review, and update procurement policy documents, guidelines, and related materials.
• Research procurement trends, new practices, and industry developments to inform policy development and improvements.
• Support partner consultations by preparing materials, coordinating meetings, and consolidating feedback.
• Maintain and update standard bidding documents, user guides, and other procurement references.
• Develop practical guidance materials and knowledge resources (e.g., case studies, lessons-learned briefs, good practice notes) to support staff and clients.
• Provide administrative support for procurement platforms, including user access, troubleshooting, and issue tracking.
• Maintain and update procurement content on digital platforms.
• Collect and organize procurement data and help prepare dashboards and reports.
• Provide logistical and coordination support for procurement training, workshops, seminars, and e-learning modules (e.g., BuildProc).
• Help organize internal knowledge-sharing events such as brown-bag sessions and technical review meetings.
• Assist in cross-departmental and interagency engagement by preparing briefing materials, coordinating inputs, and tracking follow-up actions.
• Draft and format briefing notes, talking points, presentations, and communication materials.
• Communicate updates and announcements to staff, and contribute to content for social media, newsletters, and internal platforms.
• Support performance monitoring by compiling data, tracking milestones, and documenting compliance with procurement policies.
• Perform other tasks and reflected in the your annual work plan.

Qualifications

You will need:

• Bachelor’s degree in a relevant field (e.g., procurement, law, business administration, economics, public administration, or related disciplines); preferably with advance training.
• Minimum of 5 years of professional experience in procurement. Experience in multilateral development finance projects, government institutions, or the private sector is preferred.
• Demonstrated experience in drafting, reviewing, or implementing procurement policies, guidelines, or regulatory frameworks.
• Exposure to policy analysis, research, or advisory work in procurement or related fields (e.g., project management, public administration, legal/regulatory reform).
• Experience encouraging productive and respectful workplace relationships with colleagues, government counterparts, and partners in a multicultural environment.
• Handle concurrent responsibilities with a high degree of urgency.
• Proficiency in ICT tools (MS Word, Excel, MS Project, PowerPoint).
• Liaise and work well with staff within own work location and throughout ADB.
• Constructive team player with demonstrated collaboration skills.
• Proficiency in expressing ideas in both spoken and written formats in English.
• Please refer to the link for ADB Competency Framework for TL4.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, considering your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements