Administration Assistant

Job Introduction

You bring the skills. We’ll bring the opportunities.

Build a career with big-name businesses with Sodexo as an Administrative assistant in Glasgow area! For a role where you’ll love what you do, working alongside our colleagues and clients at our prestigious corporate site. Join a team that values you for being you. Valued. Recognised. Rewarded.

What you’ll do: 

• The role will be to assist in the day to day running of the administration/engineering team
• Supporting the Technical Team Support Manager/Senior Technical Services Manager
• Collation of Engineer attendance via internal time management system (Kronos) & SAP
• Using internal CAFM systems
• Ensuring the timely processing of invoices on SAP/Basware and being the escalation for the accounts team
• Liaising with TFM’s/GSM’s and other required staff to ensure a smooth running of services across the contract.
• Adhere to the company and client’s health and safety requirements.
• Provide cover for other regions where required.
• Cross checking/ensuring accuracy of quotations and contract change requests.
• Provide support during and after any internal or external audits.

What you bring: 

Essential

• Enthusiastic, energetic and passionate about what they do.
• Adaptable and able to work flexibly to suit the workload.
• Good organisational and planning skills and attention to detail
• Able to work under pressure
• Self-starter, with excellent time management
• Excellent communication skills o Good problem-solving skills
• Driving License Essential as working on various sites will be required
• Strong IT skills required

Desirable

• Prior knowledge of working on a multi-site facilities contract
• Experience of working with Payroll and Billing systems (SAP, SAGE etc)
• Experience of working with CAFM systems (Maximo, Evolution etc)
• Prior knowledge of month end finance collation

What we offer: 

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a 24hr virtual GP Service
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).
• Save for your future by becoming a member of the Mercer Aspire Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.

Ready to be part of something greater? Apply today and start your journey with Sodexo! 

For careers that mean business.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Package Description

Administrative Assistant

• Shift pattern: Monday – Friday
• Working hours 8:00am – 5:00pm
• 40 hours per week
• £12.30 – £12.70 per hour (DOE) + Sodexo benefits
• Hybrid & working from client sites
• Clients sites Incl. Central Glasgow, Renfrew, Alloa, Edinburgh. All Travel expenses will be paid.

About the Company

About Sodexo 

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. 

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

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Salary £12.30 per hour + Sodexo benefits

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