Administration Officer

Administration Officer

• Employment Term: Part-time opportunity (38.4 hours per fortnight) on a 12-Month Maximum Term Contract
• Location: Ipswich (Hybrid role – WFH and Office)
• Remuneration: From $37.34 per hour + 11.5 % Super + 15,900 NFP Salary Packaging

Make a meaningful difference with UnitingCare 

We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and make a difference in the lives of others. 

An integral part of our Family Intervention Service and Systemic Counselling for Optimal Placement Experience (SCOPE) team, as an Administration officer, you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about. 

Let’s make a meaningful difference, together. 

Your part in our UnitingCare team 

We’re seeking an experienced Administration Officer to join our FIS and SCOPE team in Ipswich on a Maximum Term Contract for 12 months, part-time (38.4 hours per fortnight). 

This role is responsible for; 

• Working within UCQ policies and procedures, including the provision of Workplace Health and Safety and other relevant legislation
• Provide administrative assistance, as required, in the development and
• coordination of National Disability Insurance Scheme programs and service
• delivery
• Provide a range of administrative activities which require a high degree of
• judgement, initiative, confidentiality and sensitivity in the performance of the work
• and which directly support the outcomes of the service
• Undertake a range of duties in the maintenance of financial records, including but
• not limited to, recording income and expenditure; accounts payable; procurement
• card reconciliation; ordering supplies and reporting to management as required
• Assist with organising events, workshops and meetings
• Liaising with external providers and suppliers; stationery, IT, facilities for
• proactive practice management
• Assist with the implementation of new processes and procedures to support the
• service/function run more effectively
• Support in the areas of Human Resources, Fleet Management, Digital Technology, Travel and Workplace Health and Safety as required.
• Support management in the development and establishment of new services and
• maintaining the process for recording of statistical data and feedback to inform
• internal reports and research
• Using Microsoft Office and/or other business software in preparing reports, business papers, minutes, correspondences, presentations and maintaining databases and other information systems operation
• Provide assistance in the co-ordination of site management requirements

What makes a difference for us? 

• Certificate IV in Business Administration, Event Management or other relevant qualification
• Minimum 2 years providing administrative support and assistance to management.
• Current Drivers Licence
• Positive Blue Card
• Extensive Microsoft Suite skills and knowledge (Word, Excel, Outlook, etc.)
• Demonstrated ability to manage financial functions
• Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.
• Experience within health, aged care and/or community services sector and not-for-profit sector

What makes a difference for you?  

At UnitingCare we are leaders in crisis response, the protection of vulnerable children, financial resilience and family wellbeing. Our Family and Child Services team work passionately across Queensland to make a meaningful difference in people’s lives. 

• Flexible work arrangements to support work-life balance
• Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum
• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
• A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
• Eligible employees are entitled to 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme; for eligible employees.
• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
• Career development opportunities to challenge yourself, grow and make a meaningful difference

We’d love you to be part of our UnitingCare family 

Our Family and Disability Services team are passionate about their work with parents to ensure children remain safe in the home and parents have the skills, resilience and capability to effectively parent and meet their children’s developmental, educational, health and well-being needs. We also provide targeted services to men who are seeking to change their behaviour. 

Child safe, Child friendly 

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will: 

• provide welcoming, safe & nurturing services for children
• implement measures to prevent child abuse and neglect within our services
• appropriately and immediately address child abuse and neglect if it does occur

Diversity & Inclusion  

Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

Safe workplace  

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety. 

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