Administrative

Management Level

Administrative

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity.

Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:

• Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others.
• Conduct yourself in a professional manner and take responsibility for your work and commitments.
• Actively listen, check your understanding, interpret and respond appropriately.
• Tailor your communication style and method based on your audience.
• Organise and prioritise information and tasks to achieve efficient and effective outcomes.
• Suggest new ideas or solutions when problems and/or opportunities arise.
• Adapt to meet the changing needs, processes and assignments of your teams and/or clients.
• Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm’s code of conduct and independence requirements.

Role Summary:

This is a dynamic role that combines general office administration with personal assistant responsibilities, supporting of local Partners in day-to-day operations. Join a team of administrators committed to teamwork and collaboration.

Qualifications / Certifications required:

• Grade 12
• A relevant tertiary qualification (Preferably in Administration or Finance)
• Code B Driver’s license

Experience required:

3 – 5 years’ related experience gained in a professional environment

Responsibilities of role:

General administration

• Manage general office administration and filing systems.
• Compile and format communication that will include Meeting agendas, minutes of meetings, reports and presentations.
• Coordinate the local office’s monthly sustainability reporting.
• Format documents to meet internal standards and ensure consistency.
• Perform scanning and photocopying tasks for document preparation and distribution.
• Assist with PDF comparisons to identify and highlight document changes or discrepancies.

Quality

• Manage paper file archiving systems.
• Support partners with IRBA client reconciliations and work declarations.

Trainees-SAICA Management

• Oversee and track compliance with SAICA skills development reviews using the Learner Tracking System (LTS) platform, ensuring all trainee requirements are met.

Risk management

• Facilitate, extract and monitor risk reports.
• Follow up and assist managers in attending to Risk Management queries.
• Assist manager group with client and engagement approval processes.
• Manage Information Security Management inspections for main office.
• Coordinate business continuity management processes and administration for the office.

Business Development

• Assist with the collection of documents in support of bids and proposals.
• Prepare quotation, bid and proposal documentation
• Maintain record of proposals or potential opportunities and monitor allocation of work on the in-house application.
• Arrange meetings regarding the client programme and monitor the related action plans.

Office operations

• Monitor consumable stock levels and place orders when necessary.
• Schedule regular maintenance and address any operational issues with service providers.
• Track usage and restock as needed to maintain a clean and functional workspace.
• Liaise with external vendors to schedule routine and emergency maintenance for critical systems including alarms, fire alarms, generators, air conditioning units and appliances.
• Identify and report building maintenance issues such as fused light bulbs, broken locks, or other infrastructure concerns to the landlord.
• Supervise the cleaning staff.
• Petty Cash – oversee petty cash transactions, maintain records, process petty cash top up requests
• Assist partners with corporate Responsibility initiatives

Skill sets required:

• Proficiency in use of Microsoft 365 applications including: MS Word (Advanced), Excel, Power Point.
• Pro-active and able to use own initiative.
• Pay attention to detail.
• Strong interpersonal skills with the ability to engage professionally with clients, managers, and senior leadership.
• Good writing and typing skills.
• Good interpersonal and communication skills.
• Ability to manage confidential and sensitive information.
• Reliable, motivated, results-orientated, and able to work under pressure, able to multi-task.
• Team-oriented with a collaborative mindset.
• Ability to prioritize and meet deadlines.

Role related attributes:

We’re very proud of our unique culture and expect our people to demonstrate skills and behaviours that will support us in implementing our business strategy. This is important to the work we do, both for our business and our clients. These skills and behaviours are a strong component of our global leadership framework: The PwC Professional.

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

No

Job Posting End Date

August 30, 2025

Read Full Description