Administrative and Financial Coordinator

Job Description:

The Administrative and Financial Coordinator provides financial, grants, and operational support to the IMPACT Collaboratory. The position is responsible for coordinating financial transactions, supporting grant administration activities, maintaining financial documentation, and assisting with federal reporting and compliance processes. The Coordinator serves as a key resource for financial operations, including invoice processing, reimbursements, procurement, and expense tracking within Brown’s financial systems. In addition, the role supports administrative operations, meetings, communications, and special events to ensure the effective functioning of the IMPACT team.

This is a hybrid eligible position.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

This is a fixed term position with a current end date August 31, 2026, which may be extended based upon available funding.

Education and experience

• Associates degree and at least 3 years of administrative experience, or equivalent combination of skills and experience.
• Experience in a university setting, preferred.

Job Competencies

• Excellent communication skills
• Excellent analytical skills
• Customer-focused, customer service oriented
• Excellent attention to detail
• Experience with event planning and scheduling
• Works independently and uses judgment and discretion
• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
• Excellent administrative and organization skills
• Initiative and ability to work independently and as a member of a team
• Ability to multi-task and prioritize workload
• Proficient in Microsoft and Google platforms

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-06-23

Job Posting Title:

Administrative and Financial Coordinator

Department:

Department of Health Services, Policy & Practice

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Read Full Description