Administrative Assistant

Department Statement:

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 36 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

Job Profile:

Administrative Support Assistant 2 Non-Exempt

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$23.08 USD Hourly

Job Description:

The Sandra Day O’Connor College of Law seeks a dynamic individual to support the Office of Career and Employment Services and act as first point of initial contact for the office. The administrative assistant will report to the assistant dean and execute a variety of office Administrative and/or secretarial support activities such as correspondence, phones, scheduling (Meetings, workshops, career events, student appointments), and maintain the office calendar. General office duties including: ordering supplies, completing and tracking purchase order Requests/bills, maintaining office equipment and assisting with budget preparation. This position will also support the career advising program for the office including: use of databases for tracking student contact through appointments, drop-in traffic, and advising programs; and assist with the administration of career services programming and events.

Salary Range: $21.63- $23.08 per hour

Essential Duties:

• Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions, program goals, and policy interpretation; refers to appropriate department person when unable to respond.
• Coordinates activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
• Utilizes CRM software to prepare periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
• Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
• Develops, compiles, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
• Coordinates workshops, meetings or conferences, scheduling and participant communications.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies.
• Physical presence at the workplace is an essential function or requirement of this job.
• Perform other duties as assigned to support the goals of the department and/or ASU.

Desired Qualifications:

• Experience working with CRM software in a career services environment
• Experience working in a higher education environment (ASU experience preferred)
• Experience using Microsoft Excel, Word and database
• Evidence of high attention to deal and critical thinking skills
• Experience working with confidential information
• Experience working in a fast paced, high volume office environment with constant deadlines and changing priorities
• Experience in developing and maintaining cooperative working relationships with others
• Evidence of effective verbal and written communication skills, including composition, grammar, spelling and proofreading skills

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Evidence of effective communication skills
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement:

Driving is not required for this position.

Location:

BEUS CENTER FOR LAW AND SOCIETY

Funding:

No Federal Funding

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$354.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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Apply before midnight Arizona time:

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.

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