Administrative Assistant

Administrative assistant supports the engineering department in day-to-day work with a start to finish approach encompassing project creation, document administration and project billing. The role will also involve both internal and external client interactions with a need for proactive thought and action.

We are looking for independent thinkers motivated to ask questions whenever in doubt and driven to help strengthen a successful team of Administrators and Engineers.

What You Will Do:

• Be part of a welcoming team of Administrators under the direction of an Engineering Coordinator.
• Helps administer incoming work through project creation and client communication.
• Responsible for assisting with the administration of client emails and submissions, whilst taking the initiative to speak to clients by phone whenever possible to streamline communication.
• Ensures proper billing actions are taken and processes followed to support the Engineering Coordinator.
• Work with the ABS Client Portal and gain an understanding of internal processes required to maintain a timely workflow and educate clients in Portal functionality.
• Proactively asks questions whenever necessary.
• Supports colleagues with surplus work when required.

What You Will Need:

Education and Experience

• 0-2 years of previous related experience

Knowledge, Skills, and Abilities

• The ability to identify, analyze and propose solutions to problems.
• Good command of the English language.
• Ability to communicate orally and in writing.
• Ability to work well with others.
• Knowledge of PTC Windchill or other PLM / Workflow management software a plus.
• A working knowledge of the ABS Health, Safety, Quality & Environmental Management Systems (internal candidates only)
• Hold a valid right to work in the UK

Reporting Relationships:

Reports directly to a department Manager, Supervisor or above.

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

Equal Opportunity

ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs

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