Administrative Assistant

CORPORATE/FUNCTIONAL PRACTICE

Michael Baker International understands that people require choices in where they want to begin to build a sustainable future. For more than 80+ years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization. Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.

DESCRIPTION

Michael Baker is actively seeking an Administrative Assistant to join our San Antonio office. Under limited supervision, the Administrative Assistant will provide general administrative support to the Office Executive, Department and/or group of engineering professionals. 

• Must possess excellent communication skills, a professional appearance and greet visitors and callers in a tactful and professional manner
• Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff
• Assist in preparation of meeting minutes, sub-consultant agreements, project deliverables and similar documents
• Reviews and processes vendor invoices before sending to AP/AR
• Overall support of the San Antonio office staff on a variety of administrative and clerical tasks
• Coordinate travel arrangements, conference/seminar registrations, internal and external business meetings, general office events, and sponsorship logistics, as needed
• Under limited supervision, operates multi-line VOiP telephone system to route incoming calls to the appropriate party; greets and directs visitors in a friendly and helpful manner
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintains office in a tidy, professional, and orderly manner
• Receives and signs for deliveries and courier packages and routes to appropriate staff. Distribute incoming mail and handle outgoing mail and packages
• Order, receive, and maintain office supplies
• Coordinate and schedule periodic meetings via Teams for the use of the video conferencing system
• Assist as necessary with editing, printing and assembly of reports, projects or marketing/proposal submittals
• Preparation of expense reports as needed
• Track and maintain items related to maintenance of the office fleet vehicles.
• Monitoring expenses for the office with responsibility to budget adherence, review and coordinate approval of all expenses including processing accounts payable invoices.
• Utilizes task management, best practices tools, and communication skills to manage, organize, and prioritize multiple assignments and meet competing deadlines. Promptly reports to issues and asks for help.
• Occasional travel may be required.
• Other duties as assigned

PROFESSIONAL REQUIREMENTS

• Bachelor’s degree, or equivalent work experience; and at least 5+ years of related experience.
• You’ll need to be outgoing, organized and assertive.
• Excellent English language skills, written and verbal, are essential to success in this role.
• Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company’s service offerings.
• Strong computer skills & Microsoft Office.
• Prior experience within the Architecture, Engineering or Construction industries is preferable

COMPENSATION 

The approximate compensation range for this position is $49,731 to $67,863. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

• It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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• 17721 Rogers Ranch Parkway, San Antonio, TX, 78258, US
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