Administrative Assistant

Administrative Assistant – (25140337) 

ADMINISTRATIVE ASSISTANT

PROBATION & PAROLE

GLASGOW, MT

MISSION – Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!

JOB OVERVIEW – This position is responsible for:

• Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff.
• Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.
• Maintains data logs in established software programs and produces statistical information upon request.
• Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested.
• Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.

REQUIRED APPLICATION MATERIALS – Applications missing required documentation may not be considered.

• Cover Letter
• Resume
• State of Montana Application

Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT.

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.

BENEFITS 

Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look here to learn more and see if you may qualify!

NOTICES

Prison Rape Elimination Act of 2003 – Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position. 

Tobacco Free – Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.

The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation)

QUALIFICATIONS

• The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience.
• Other combinations of education and experience will be considered on a case-by-case basis.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. 

Salary: $

21.01 – 21.01 Hourly 

Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan 

Number of Openings

: 1 Employee Status: Regular Schedule: Full-Time 

Job Type

: Standard 

Shift

: Day Job 

Travel

: Yes, 5 % of the Time 

Primary Location

: Glasgow 

Agency: Department of Corrections Union: Montana Federation of Public Employees 

Posting Date

: Feb 11, 2025, 2:53:08 PM 

Closing Date (based on your computer’s timezone)

: Mar 5, 2025, 6:59:00 AM 

Required Application Materials: Cover Letter, Resume 

Contact Name: Brianna Johnson jobs-near-me.org Contact Email: brianna.johnson2@mt.gov jobs-near-me.org Contact Phone: 406-444-1511 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Read Full Description