Administrative Assistant 2

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<div class="isg-job-description“>Overview

Aquent, a trusted partner in connecting top talent with leading organizations, is excited to offer an opportunity to join a team at a globally recognized technology company. This innovative company is at the forefront of developing critical infrastructure that powers vast amounts of information storage, enabling seamless operations and advanced capabilities for users worldwide. Your contribution will directly support the foundational systems that manage and secure digital assets on a massive scale, playing a pivotal role in the efficiency and reliability of essential services.

About the Role

We are seeking a highly organized and proactive professional to provide essential administrative and business support. In this dynamic role, you will be the backbone of team operations, ensuring smooth daily functions and contributing significantly to the team’s productivity and success. You will manage complex administrative tasks, coordinate key activities, and serve as a central point of contact, making a tangible impact on the team’s ability to focus on their core mission of advancing cloud data storage solutions.

What You’ll Do

• Perform a variety of complex administrative functions, supporting all levels of management and external business partners.
• Manage and coordinate schedules, ensuring optimal time utilization for team members.
• Coordinate and arrange travel logistics, from booking to itinerary management.
• Process business expenses accurately and efficiently.
• Plan and execute meetings and events, handling all logistical details.
• Support department financial and personnel operations.
• Oversee facility operations, ensuring a well-maintained and functional work environment.
• Manage the procurement of goods and services, including computer equipment, office supplies, and reference materials.
• Cultivate and maintain strong vendor relationships.
• Provide comprehensive general office support.
• Serve as the primary contact for the department/group, fielding inquiries and directing communications.
• Lead and complete special projects as assigned, contributing to team initiatives.
• Handle onboarding and offboarding processes for team members.
• Manage and track PC inventory and assignments.

Qualifications

Must-Have Qualifications

• 2+ years of administrative or business support experience.
• Demonstrated ability to perform complex administrative functions with a high degree of accuracy and efficiency.
• Proficiency in managing schedules, coordinating travel, and processing expenses.
• Experience in event planning and coordination.
• Familiarity with procurement processes and vendor relationship management.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• No particular degree required for the role.

About Aquent:

Aquent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

 

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