Administrative Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 18 offices: 13 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini has an immediate opening for a motivated administrative professional to join the London office as an Administrative Assistant. This position will provide essential administrative resources for attorneys and executive assistants across our London office.

Our firm is committed to providing a work environment where employees can benefit both from the collaboration and camaraderie that come with in-person interaction, as well as the flexibility of working remotely. This role is therefore available as a hybrid work schedule (initially four days in office, one day virtual). Core hours for this role are [9am – 5pm / 9:30am – 5:30pm].

Typical tasks include, but are not limited to:

• Document production and editing: Word, PowerPoint, Excel (creating, revising, editing)
• Assist in the coordination and planning of meetings and travel arrangements
• Time entry support
• Basic travel management
• Maintain business development data / client relationship management database (Salesforce)
• Process expense submissions on behalf of attorneys (Chrome River)
• Upload office invoices to accounts payable database (Chrome River)
• Manage contact information for practice group, clients, and vendors
• Maintain attorneys’ memberships in bar associations and professional organizations, including CPD/MCLE credits and dues

Knowledge, Skills, and Abilities

• 2+ years of relevant administrative experience in a law firm or professional services environment, preferred
• Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
• Possess the ability to work with staff and manage attorney expectations, as well as the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
• Demonstrate high attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment
• Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
• Possess excellent interpersonal and communication skills (written and verbal) with a professional demeanor
• Must be a self-starter who can work independently with minimal supervision
• Ability to establish and maintain effective working relationships and collaborate well in a team setting
• Flexible attitude and the ability to deal well with chart
• Managing assignments and priorities
• Proactive in seeking innovative ways to support others
• Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency

We offer a highly competitive salary and benefits package. Visit our website here. Equal Opportunity Employer.

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