Administrative Assistant

Overview

The Administrative Assistant will play a key role in supporting the smooth running of day-to-day operations across the business. This role will provide general administrative support to multiple teams, assist with reception cover, coordinate office tasks, and contribute to maintaining a well-organised and efficient working environment.

Key areas of focus will include:

• Supporting audits and archiving processes
• Coordinating travel and hotel bookings
• Maintaining access records and staff attendance logs
• Assisting with events and internal communications
• Ensuring compliance with DSE and health & safety procedures
• General admin tasks such as filing, document handling, and data entry
• Providing reception cover and assisting with visitor management

The ideal candidate will be proactive, organised, and adaptable, with strong communication skills and a willingness to support a wide range of office functions

Responsibilities

Key Responsibilities:

• Records Management & Audits
  • Monitor and maintain archiving systems.
  • Notify teams when archived items are due for recall, re-archiving, or destruction.
  • Prepare documentation and data to support quarterly audits (1 per quarter).
  • Maintain access control records, including Access Denied and Granted reports.
• Travel & Event Coordination
  • Asset business travel and visa arrangements.
  • Asset hotel bookings.
  • Support planning and delivery of internal and external events.
• Office & Facilities Support
  • Cover reception duties as required, including during peak periods.
  • Perform general filing, data entry, and document handling.
  • Regularly update the office hub/intranet with relevant information.
  • Update and monitor daily office attendance, compiling monthly reports for stakeholders.
• Health & Safety
  • Act as a designated First Aider and Fire Warden.
  • Distribute annual DSE (Display Screen Equipment) assessments and follow up on issues and necessary remedial actions.
• Additional Support
  • Assist with the management and distribution of sports tickets and O2 allocations.
  • Provide general administrative support across teams, ensuring a responsive and collaborative approach.
  • Provide ad-hoc support for internal projects or initiatives.

Qualifications

• Proven experience in a similar administrative or office support role.
• Strong organisational skills and attention to detail.
• Excellent verbal and written communication skills.
• Confident in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Able to work independently and as part of a team.

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