The Administrative Assistant will play a key role in supporting the smooth running of day-to-day operations across the business. This role will provide general administrative support to multiple teams, assist with reception cover, coordinate office tasks, and contribute to maintaining a well-organised and efficient working environment.
Key areas of focus will include:
Supporting audits and archiving processes
Coordinating travel and hotel bookings
Maintaining access records and staff attendance logs
Assisting with events and internal communications
Ensuring compliance with DSE and health & safety procedures
General admin tasks such as filing, document handling, and data entry
Providing reception cover and assisting with visitor management
The ideal candidate will be proactive, organised, and adaptable, with strong communication skills and a willingness to support a wide range of office functions
Responsibilities
Key Responsibilities:
Records Management & Audits
Monitor and maintain archiving systems.
Notify teams when archived items are due for recall, re-archiving, or destruction.
Prepare documentation and data to support quarterly audits (1 per quarter).
Maintain access control records, including Access Denied and Granted reports.
Travel & Event Coordination
Asset business travel and visa arrangements.
Asset hotel bookings.
Support planning and delivery of internal and external events.
Office & Facilities Support
Cover reception duties as required, including during peak periods.
Perform general filing, data entry, and document handling.
Regularly update the office hub/intranet with relevant information.
Update and monitor daily office attendance, compiling monthly reports for stakeholders.
Health & Safety
Act as a designated First Aider and Fire Warden.
Distribute annual DSE (Display Screen Equipment) assessments and follow up on issues and necessary remedial actions.
Additional Support
Assist with the management and distribution of sports tickets and O2 allocations.
Provide general administrative support across teams, ensuring a responsive and collaborative approach.
Provide ad-hoc support for internal projects or initiatives.
Qualifications
Proven experience in a similar administrative or office support role.
Strong organisational skills and attention to detail.
Excellent verbal and written communication skills.
Confident in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).