Administrative Assistant

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Institution South Dakota State University

Working Title Administrative Assistant

Posting Number CSA02370P

Department SDSU-Field Operations

Physical Location of Position (City) Aberdeen

Posting Text

South Dakota State University Extension is seeking an Administrative Assistant to provide people-centered administrative support to our regional center in Aberdeen, South Dakota. This role offers the chance to be a key part of a team dedicated to serving communities and supporting educational outreach across the region.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities: Provide administrative support to the Extension Regional Center and its 4–12 staff members. Manage day-to-day office operations while effectively prioritizing tasks and meeting deadlines. Responsibilities include creating and maintaining databases and fiscal records, tracking program account expenditures and incoming fees, applying appropriate fiscal codes, verifying invoices and requisitions, and preparing vouchers as needed.

Benefits: SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities:

Knowledge of:

• Computer software applications (i.e., MS Word, MS Excel, Outlook,)
• Business English including grammar, spelling, and punctuation
• Database management
• Customer service practices

Skill & Ability to:

• Build and maintain effective relationships
• Work independently and as part of a team
• Communicate information clearly and concisely

Comments: This position is classified as Senior Secretary; Class Code: 20215

Application Procedures: SDState accepts applications through an on-line employment site. To apply, visit: https://yourfuture.sdbor.edu, search by the position title, view the job announcement, and click on “apply for this job.” This system will guide you through the electronic application form. This employment site will also require the attachment of a cover letter, which should specifically address how the candidate meets the qualifications as outlined in the advertisement, resume, and a reference page with the contact information for three professional references. Email applications will not be accepted.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

[EE9706; 20215]

Posting Date 05/19/2025

Closing Date 06/02/2025

Open Until Filled No

First Consideration Date

Advertised Salary $18.80 – $21.14/hour, depending upon qualifications, plus benefits

Duration of the Term 12 months

If Other, describe duration

Appointment Percent 100

Work Hours

Normal hours are 8AM-5PM M-F

Typical Hours Worked Per Week

Appointment Type Regular

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires No Requirement

If other, please indicate

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $84 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. As the outreach arm of our state’s land grant, SDSU Extension is able to provide farmers, ranchers, agri-business people, communities, families and youth with the research-based information they need to succeed. SDSU Extension meets the changing needs of South Dakotans with progressive outreach services, ranging from one-on-one interaction and forums to 24/7 online access through our website, extension.sdstate.edu. SDSU Extension organizes program outreach across 4 program areas: Agriculture and Natural Resources, Food & Families, Community Vitality and 4-H Youth Development.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing HR@sdstate.edu. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: (605) 688-4128.

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Intense Customer Interaction, Memory, Pace-average, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Please check the appropriate response for this position’s use of the following protective clothing or equipment.

If other protection is used please identify

N/A

Please designate the physical requirements of this position Bending, Stooping, Twisting, Carrying, Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting light, Sitting for sustained periods of time, Use Both Hands, Use of Either Hand, Independently, Walking

Describe any of the conditions selected

Most of the requirement are normal office operations.

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

N/A

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

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