Administrative Assistant

Overview

Permanent, full-time, hybrid (3 days per week in an office) #LI-Hybrid #LI-MH1

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organisations, and investors to the global markets ecosystem. As a team member, you’ll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.

Responsibilities

During a period of change and growth, StoneX has moved to a more electronic management of signings for the business, creating a need for an Administrative Assistant to manage this process.

The Administrative Assistant plays a pivotal part for the business, working with teams internally and externally during the end stages of document signing. Keeping records up to date, scheduling appointments and liaising with internal teams.

Primary duties will include:

• Ensuring all necessary documents are prepared correctly, reviewed and ready for signing
• Being the gate keeper and ensuring all teams, London based and globally have followed the processes ahead of signing.
• Assisting in the notarisation, legalisation, and translation processes. Coordinating with the same for appointments and deliverance of documents
• Maintaining accurate records of signed documents and keeping abreast with entity lists
• Quarterly assistance with collating and preparing Board papers
• Adhoc administration tasks as directed

Qualifications

To land this role you will need:

• Ability to work 25 hours per week
• Minimum five years of office administration experience in fast paced environment
• Must have experience with all Microsoft Office packages i.e., Outlook, Word, Excel, MS Teams and PowerPoint advantageous
• Organisation, communication, proactively, accuracy and attention to detail

What makes you stand out:

• Ability to work independently as well as a solid team player
• Good interpersonal skills, ability to interact with all levels including senior management
• Financial Services industry experience preferable

Education / Certification Requirements:

• A Level
• GCSE

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