Administrative Assistant

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.?

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects. 

Administrator, Glasgow Office

Benefits: Flexible Working, Pension, Extra Holiday Purchase Scheme, & Many More.

Role Context:

We’re looking for an Administrative Assistant at 5 Seaward Place, Glasgow. She/ He will provide administrative support to Corporate Management and/or projects as required.

Assist with a range of administrative activities, e.g., preparation of expense reports, holiday logs, action trackers, overtime forms, etc. Make travel and accommodation arrangements for assigned team members.

She/ He will assist with the creation and preparation of documentation for internal and external clients, including correspondence, reports, presentations, etc. Set up and maintain group filing.

Responsible for providing customer service and ensure that information provided is accurate, timely and in accordance with Worley policies and procedures.

You’ll be:

• Managing Reception at our Glasgow Office 5 days a week with responsibility for controlling access passes, greeting visitors, managing deliveries and courier uplifts, etc. (Note that flexible working will enable you to finish at lunch-time on Fridays)
• Providing support to Facilities Management, e.g. assisting with managing emergency procedures; ordering supplies such as stationery, PPE, coffee, milk, etc.; assisting with management of maintenance contractors; managing meeting rooms and associated equipment bookings; etc.
• Providing support to both corporate and project teams, such as making travel arrangements, formatting documents, presentations and correspondence, along with other general administration support such as preparing expense reports, holiday logs, action trackers, overtime forms, etc

You’ll have:

• Previous experience in both Reception and Administration roles
• Proficient in the use of all MS Office Suite packages
• Excellent Communication skills both written and verbal, with the ability to communicate easily at all levels
• Time management skills, confident working under pressure, along with a proactive approach to work, and the ability to work flexibly and on own initiative
• Proficiency with office productivity tools and an aptitude for learning new software and systems

Moving Forward:

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we’re not just talking about it; we’re doing it. We’re reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today’s low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to baroaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Additional Information

• Requisition ID: GLA00BG
• Organization: Europe

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