Administrative Assistant

Build the future of data. Join the Snowflake team.

Snowflake is looking for someone with adaptability and aptitude to join our UK team and elevate the business whilst proactively supporting our EMEA leadership team, based out of our London office. As an Administrative Assistant, you’re at the center of the team’s business operations and activities and are relied upon to keep the teams moving in a positive, forward direction. You are discrete, highly organized, dependable and able to keep up with changing business needs – using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals across Europe and help keep your teams efficient, happy and productive.

RESPONSIBILITIES:

• Perform an extensive array of core administrative tasks.
• Effectively manage and maintain calendar for the EMEA Sales Leaders.
• Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
• Create, organize and maintain team mailing lists, folders, drives for your executives.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
• Serve as a manager of small projects.
• Create slides in Google Slides as needed for your executives
• Organize, plan and execute team events.
• Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
• Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Assist with creating Executive level presentations
• Other duties as assigned.

SKILLS & EXPERIENCE:

• Bachelor’s degree and 4+ years of relevant work experience in fast paced IT environments — direct executive support, project management or event planning experience.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships. Discretion is in your DNA.
• Proficient in Google Suite
• Experience with creating slide decks
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects.
• Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Embrace and spread the Snowflake culture which revolves around our values
• Generally IT savvy
• Experience working with all levels of management, employees, vendors and customers

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