Administrative Assistant

•    Identify and correct missing taxes on customer invoices.
•    Issue and complete fuel-related purchase orders in a timely manner.
•    Scan and send accounts payable (A/P) invoices to the A/P department.
•    Order and maintain office supply inventory.
•    Review of all orders from the previous day. Correct tax discrepancies, monitor and follow up on backordered inventory, and correct negative inventory entries.
•    Apply taxes on invoices based on the controller’s guidance.
•    Ensure all tickets from the prior day are billed promptly and accurately.
•    Submit pick tickets and transport contracts to the corporate office.
•    Ensure purchase orders associated with received invoices are forwarded to A/P.
•    Deposit checks via check scanner and provide detailed deposit records to Accounts Receivable (A/R).
•    Assist outside sales representatives with generating and processing purchase orders.
•    Coordinate delivery and invoicing activities for operations.
•    Manage petty cash disbursements and tracking.
•    Perform credit card reconciliation for office and operational expenses.
•    Order invoice paper from the corporate office as needed.
•    Assist with checking in transfer shipments.
•    File all shop purchase orders accurately and promptly.
•    Process vendor claims and returns in coordination with suppliers.
•    Assist A/P in resolving issues with problem invoices.

•    High school diploma or equivalent required
•    2+ years of administrative, billing, or accounting experience, preferably tool industry
•    Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
•    Experience with accounting or ERP software systems is a plus.
•    Strong attention to detail and accuracy.
•    Excellent organizational and time-management skills.
•    Ability to work independently and as part of a team.
•    Strong communication skills, both written and verbal.
•    Knowledge of sales tax regulations and basic accounting principles is preferred.