Administrative Assistant 4 / Office Administrator – FAL Support

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<div class="isg-job-description“>Job Title: Administrative Assistant 4 / Office Administrator – FAL Support
Location with zip code: North Charleston, SC 29418
Pay Rate: $18/hr – $20/hr. on W2.
Shift Timing (Day/ Evening/ Night: 1st shift; Mon-Fri 8am-5pm
Duration: 3 years + long term  
Mandatory:

• Charting/Conditional Formatting, Pivot tables, and VLOOKUP.
• Office Administrator – FAL, Support Reports To: FAL Manager.

Job Summary:

• The Office Administrator is the information hub for the shop floor and support teams. You’ll enter job data, steward technical documents, KPIs, and training records flowing smoothly. Success in this role hinges on meticulous attention to detail, clear communication, and the confidence to work cross-functionally with supervisors, technicians, supply-chain, engineering and external/internal customers.

Role & Responsibilities:

• Data & KPI Management: Enter job information (work orders, labor hours, status codes) accurately into Job management system
• Collect weekly/monthly KPI inputs from supervisors (productivity, rework, OT, etc.) and publish performance dashboards.
• Flag data gaps or anomalies for correction before close-out.
• Document Control: Track revision status of technical and proprietary documents; ensure only latest rev is released to the floor. Maintain revision logs and distribute change notifications.
• Parts Coordination: Assist in creating purchase requisitions and order spare/consumable parts.
• Monitor open orders and escalate critical shortages.
• Provide real-time part-status updates to supervisors and help expedite as needed.
• Training & Compliance: Maintain training matrix for technicians, schedule required courses/certifications, and alert leaders of expirations.

Process Documentation:

• Work with subject-matter experts to draft or update standard work, work-instructions, and forms.
• Work with FAL QMS Lead to format documents to QMS standards and route for approval signatures.
• Communication & Scheduling · Draft internal/external memos, status emails, and meeting minutes with clear action items.
• Assist supervisors in building and publishing daily/weekly labor schedules; adjust for call-outs or priority shifts.

Required Qualifications:

• High school diploma or equivalent; AA/AS or vocational certificate in Business Administration, Supply-Chain, or similar preferred.
• 2+ years in an administrative, production-planning, or document-control role—ideally in manufacturing, aerospace, or other regulated industry.
• Proficient with Microsoft Office (Excel pivot tables, Outlook, Word)
• Strong data-entry accuracy and ability to reconcile large spreadsheets.
• Basic understanding of revision control principles (ISO 9001 / AS9100 a plus).
• Excellent written and verbal communication skills; comfortable drafting formal memos.
• Proven ability to juggle shifting priorities and follow up relentlessly until closure.

Required Skills:

• Attention to Detail – spots inconsistencies before they become defects.
• Organizational Savvy – keeps parallel logs, trackers, and calendars aligned.
• Cross-Functional Collaboration – earns trust with supervisors, technicians, buyers, and engineers.
• Sense of Urgency – anticipates shortages and training lapses before they impact schedule.
• Continuous Improvement Mindset – suggests smarter templates, macros, or automated dashboard

Excel Skill Assessment Required:

• Include Test Results at submission.

Specifics skills desired for testing:

• Charting/Conditional Formatting, Pivot tables, and VLOOKUP.

About our Company: –
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.