ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Salary: £31,575.05 per annum

Working Hours: Fixed Term Contract (12 months), Full Time, 40 hours per week, 8am to 4:30pm

Location: Hinkley Point C, Bridgwater, TA5 1UD

G4S Facilities Management are recruiting an Administrative Assistant, full time to cover on a fixed term basis for twelve months in Bridgwater, Somerset.

This role is crucial for providing comprehensive administrative support to G4S Management and Operational teams. A key focus will be directly supporting contract staff by efficiently managing all payroll and personnel inquiries

Key Responsibilities

• To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures.
• Maintain and deliver various staff related procedures in accordance with G4S FM HR processes and procedures, including but not limited to:
• Payroll and Pensions.
• Sickness/Absence recording, tracking and reporting.
• Weekly and monthly reconciliation of Kronos timecards.
• Holiday & TOIL recording, tracking and reporting.
• Creating and updating personnel files.
• Assisting with the end-to-end recruitment process.
• Supporting with Inductions for new starters, including preparation of staff handbook and new starter documentation.
• Issuing offer letters and Terms and Conditions of Employment.
• To provide statistical information to the SMT in preparation of the monthly trading report.
• To attend and support meetings providing minute taking services.

Essential Criteria:

• Highly proficient in utilizing Microsoft Office Suite (Word, Excel) and Google Workspace to manage data, generate reports, and produce professional documentation.
• Commitment to confidentiality and the discreet handling of sensitive information.
• Demonstrates excellent organizational skills and employs a methodical approach to streamline workflows and manage complex administrative tasks efficiently.
• Exceptionally conscientious and reliable, with a keen eye for detail that ensures accuracy and integrity in all work products.

Desirable Criteria:

• Knowledge of Kronos, Workforce and WIMS.
• Payroll software experience would be an advantage.
• Basic understanding of HR processes.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you
• Charity Work – 1 Volunteering day
• Uniform Provided
• Annual leave entitlement – 25 days plus bank holidays Pro Rata
• Charity work- Match-IT and Payroll Giving
• Refer A Friend incentives
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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