Administrative Assistant

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Our client is seeking an Administrative Assistant .
This is an on-site, full-time position (five days per week) with a Monday-Friday schedule from 7:00 a.m. to 3:30 p.m. They are looking to start someone immediately.

The Administrative Assistant will provide comprehensive administrative and operational support, with a focus on scheduling sensitive evaluations, managing official correspondence, and supporting credentialing activities.

Responsibilities include:

Scheduling & Coordination

• Scheduling polygraph, medical, and psychological examinations for sworn candidates.

• Coordinating appointments, maintaining calendars, and arranging staff meetings.

• Assisting with the creation of credentials in the Badging Office.

Administrative Practices & Procedures

• Preparing procurement requests, training documentation, travel orders, vouchers, and other administrative forms.

• Requisitioning office supplies and equipment; reconciling purchase orders.

• Reviewing reports and correspondence for format, accuracy, and compliance with policies.

• Compiling program data such as goals, staffing levels, budgets, and performance metrics.

• Preparing correspondence, charts, graphs, presentations, and statistical reports using standard office software.

• Maintaining data, forms, records, mail logs, and other information management systems.

Support Services

• Responding to inquiries regarding office functions and services.

• Coordinating administrative support needs and following up to ensure timely responses.

• Preparing routine calculations and summaries for management and program analysis.

• Notifying staff of meetings and preparing minutes.

• Providing general support to office leadership.

Mail, Correspondence & Report Processing

• Reviewing incoming correspondence, directives, and publications to determine required action.

• Establishing and maintaining tracking logs for incoming documents and follow-up actions.

• Preparing administrative reports and composing correspondence based on established guidelines and leadership direction.

• Ensuring all outgoing materials conform to policies, regulations, grammar standards, and formatting requirements.

• Coordinating with internal stakeholders to gather information and complete required documentation.

Additional Duties

• Supporting emergency operations when needed due to the nature of the organization.

• Performing other duties as assigned.

Pay: $24.65 per hour plus $5.09 H&W = $29.74 per hour

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified Individual with disability.

 

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