Administrative Assistant

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At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:‘ https://www.hdrinc.com/our-story’
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we’ll count on you to:
* Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere

* Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment

* Provide administrative support for staff in designated work location

* Proficient in MS Office, Word, Excel, PowerPoint, and Outlook

* experience with SharePoint and Adobe Acrobat Pro a plus

* Strong written communication skills including grammar, punctuation, proofreading, and spelling

* Support multiple manager schedules and emails

* Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors

* Manage incoming/outgoing mail and packages

* Open and close office building daily (office hours are 8am to 5pm M-F)

* Schedule conference calls

* Assist with meeting set-up including conference room bookings and catering

* Conference Room AV knowledge a plus

* Manage inventory of office and kitchen supplies

* New hire desk set-up, coordinated with IT

* Facilitate expense report submission

* Provide project support with supervisor approval

* Support vehicle fleet management:

Maintenance, repairs, oil changes, detailing
Licensing

* Develop and maintain a good working relationship with building property management

* Maintain vended services agreements

* Frequently communicate with direct supervisor and office lead on processes and procedures

* Maintain office in a neat and orderly fashion

* Must be able to lift 20 pounds

* Other duties as needed

Preferred Qualifications

Associate degree
5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office
Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services

Required Qualifications

High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Seattle, WA}: $22.37/hr- $31.96/hr

Primary Location: United States-Washington-Seattle

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Jan 23, 2026

At HDR, we are committed to the principles of employment equity.
USA: We are a Federal Contractor, Affirmative Action and Equal Opportunity Employer. We consider all qualified candidates regardless of minority, veteran, disability, sexual orientation, gender, gender identity or any other status protected by law.
CANADA: We welcome applications from all qualified individuals.
AUSTRALIA: We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.
At HDR, health and safety matters.
For some positions, you may be required to provide drug and alcohol testing, before or during employment, based on our Drug Testing and Drug Free Workplace Policy.
If you are required to drive for us, we require a valid driver’s license and compliance with our vehicle policy.

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.

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