Administrative Assistant (Fixed Income)

Primary Responsibilities:

• Provide administrative support for the EMEA Fixed Income teams
• Maintain, organise and review diaries for team members – calendar entries, organising internal and external meetings, scheduling zoom calls and room bookings
• Provide phone coverage for Senior Managers and team members, as needed
• Coordinate travel arrangements, including flights, hotel, visas, and ground transportation
• Process and track invoices as well as keeping vendor details updated
• Process business expenses for team members and perform monthly reconciliation of the team’s corporate card statements.
• Complete any compliance forms in-line with Neuberger Berman’s Gift & Entertainment policy
• Help organize periodic fixed income events – both internal & external
• Record team members ongoing CPD to ensure meet compliance requirements
• Provide seamless coverage for the FI Income Administrator during any/all of their absences

Key Requirements / Qualifications:

• Experience as executive or support assistant or other related relevant experience within the financial services industry
• Ability to perform in fast paced environment
• Ability to effectively work with senior level individuals throughout the firm
• Excellent organisational and communication skills
• High level of attention to detail
• Strong time management skills; ability to prioritise multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and completing tasks in a timely manner
• Must have excellent communication skills on the phone and in person, and a strong customer service focus in an intense work environment
• Ability to exercise discretion when managing confidential information
• Must be teamwork oriented and also be able to work independently with minimal guidance
• Proactive in building relationships with peers across the firm
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].

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