Administrative Assistant in Durham, North Carolina

We are looking for an Administrative Assistant to provide administrative support at our distribution site Durham, NC! If you are highly organized, detail-oriented, driven by accuracy with a can-do attitude, consider joining Kuehne+Nagel!

Your Role

As the primary contact for the front office, we will count on your positive, can-do attitude and ability to handle multiple conflicting priorities while meeting tight deadlines. You will handle invoicing, accounts payable, purchase orders (PO), provide support for month-end financials, and assist with financial reporting. You will also provide general administrative support such as event planning. You will work at the Durham, NC location, Monday – Friday, 8:00 am – 4:30 pm.

Your Responsibilities

• Greets customers in person or by telephone; answers phone calls and responds to questions or inquiries; directs and screens calls to managers and members of department or facility.

• Creates and prepares business memos, letters and reports and presentationmaterials as needed; gathers necessary information and materials to complete these tasks.

• Maintains customer confidence and protects operations by keeping information confidential.

• Maintains office / warehouse supply inventory by checking stock to determine inventory level; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies.

• Maintains department or manager’s schedule by coordinating calendar for department personnel; arranges meetings, conferences, teleconferences and travel arrangements.

• Ensures operation of office equipment by completing preventive maintenancerequirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories;evaluating new equipment and techniques.

• Performs general office duties such as filing, faxing, copying, and sorting.

• Create Purchase Request (PR) in ACON New.

• Create Purchase Orders (PO) in ACON New.

• Purchase all supplies for the site.

• Process incoming invoices.

• Perform Client Billing.

• Create Investment Applications (IA) in ACON New as requested.

• Monitor business development in terms of productivity, volumes and cost.

• Support the Branch Manager in financial matters.

• Works with timecard and payroll data and reporting

• Supports administrative task supporting QSHE

• Otheradministrative projects and task as needed

Your Skills and Experiences

• High school diploma

• 2+ years of experience in a warehousing or distribution environment

• 2+ years of experience in accounts receivable/payable, revenue recognition, and forecasting

• 1+ years of office administrative experience

• Working knowledge of related systems such as SAP/ERP

• Experience analyzing financial KPIs, trends, and implementing corrective measures

Good Reasons to Join

There has never been a better time to work in logistics! Bring your skills to an industry that offers stability and international career growth. We offer a great compensation and medical/dental benefits package, employee discounts, tuition reimbursement, excellent training programs, and a fun, and interesting global work environment. #LI-onsite

Kuehne + Nagel is an equal employment/affirmative action employer. If you require an accommodation for any part of the online application process due to a disability, please contact the Employee Services HR Help Desk at 1-800-267-1326 during the hours of 8:00am – 5:00pm EST; Monday through Friday or via e-mail at: [email protected] with the nature of your request. We will answer your inquiry within 24 hours.