Administrative Assistant – International Programs

Logo 

Institution Northern State University

Working Title Administrative Assistant – International Programs

Posting Number CSA02171P

Department NSU-Provost

Physical Location of Position (City) Aberdeen

Posting Text 

Northern State University seeks an outgoing Administrative Assistant to provide departmental support for our Office of International Programs.

Northern State University’s International Programs serves domestic and international students from around the globe. This is a dynamic work environment with varied activities occurring daily. We serve students whose English may be a second language and the ability to patiently

communicate with individuals speaking English as a second language is essential.

QUALIFICATIONS: Associate degree or equivalent required

DUTIES AND RESPONSIBILITIES: The duties of this position include but are not limited to: 

• respond to international student inquiries, answer emails, answer main phone line,
• oversee and update international contacts database and the Customer Relationship Management System (CRM),
• help students with questions and direct them to the right place or people for help,
• keep all files organized, including purchases, processes, vendor information, quotes, invoices, etc., • manage departmental purchases, including budgets, expenses, reimbursement, internal requisitions, shipping, requests quotes, contact vendors, departmental memberships, and creating purchase orders for activities, events, equipment, and materials needed,
• process customs forms to ship documents internationally,
• help to manage students’ health insurance compliance and advising,
• help with Friendship Family Program Coordination: recruiting families, managing contacts, social media platforms, and promotional materials, creating a monthly newsletter, assisting with planning and executing events, maintaining the database, communicating with international students and host families about the program,
• help plan, design, execute, and attend International Program’s events, meetings, and activities

Posting Date 09/27/2024

Closing Date 

Open Until Filled Yes

First Consideration Date 10/11/2024

Advertised Salary $16.07/hour minimum

Duration of the Term 12 months

If Other, describe duration 

Appointment Percent 40%

Work Hours 

Part-time schedule with scheduled to be determined 

Typical Hours Worked Per Week 19

Appointment Type Regular

Scope of Search External (includes Internal)

If internal, define scope of search 

This position requires Weekends/Holidays

If other, please indicate 

Department Description and Cultural Expectations 

Northern State University is a premier residential learning community located in Aberdeen, South Dakota. The institution is characterized by outstanding instruction, extraordinary community relations, and unparalleled extracurricular opportunities. For the past four years, NSU has been named as one of the best undergraduate institutions in the Midwest by US News and World Report. It is organized into the College of Arts & Sciences, School of Business, School of Education, and the School of Fine Arts. Graduate programs are offered at the master’s level in administration, counseling, and teaching and learning through the School of Education; in banking and financial services in the School of Business; and in music education in the School of Fine Arts. NSU is fully accredited by NCATE, NASM, NIBS, and HLC 

Equal Employment Opportunity Statement 

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all. 

Contact Information

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-average, Reading, Reasoning, Verbal Communication, Written Communication

Please check the appropriate response for this position’s use of the following protective clothing or equipment.

If other protection is used please identify

Please designate the physical requirements of this position Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting light, Repetitive Motion, Sitting for sustained periods of time, Standing for sustained periods of time, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating)

Describe any of the conditions selected

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Read Full Description