Administrative Assistant to Senior Nursing Leadership Team

Job Description:

Administrative Assistant to Senior Nursing Leadership Team

Cromwell Hospital, Kensington, London, SW5 0TU

Permanent

Up to £35,000 depending on experience + excellent benefits

37.5 hours a week – Monday to Friday 9am to 5pm (4 days in the office and 1 day working from home)

We make health happen.

Working in our UK support functions you’ll play a key part in helping our customer facing colleagues deliver exceptional standards of customer service and patient care. No matter your role, you’ll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.

We are recruiting for an Administrative Assistant to our Senior Nursing Leadership Team to provide high quality administrative and clerical support to the hospitals senior nursing leadership team. To effectively coordinate diaries and facilitate cross departmental working ensuring that departmental priorities are met

You’ll help us make health happen by:

• Coordinate diaries of the senior nursing leadership team members, ensuring that they are available for cross departmental meetings and events and avoiding any clashes or overlaps
• Support and facilitate the planning and delivery of meetings involving the senior nursing leadership team, including preparing agendas, taking minutes, generating action plans and following up on outcomes.
• Manage and coordinate the review process of policies and documents owned by the senior nursing leadership team, ensuring that they are updated, approved and communicated in line with the hospital standards and regulations.
• Produce, edit and quality check various documents for the senior nursing leadership team, such as presentations, policy documents, work instructions and newsletters, ensuring that they are accurate, clear and consistent.
• Provide support to HR processes where required by acting as a note taker for interviews, appraisals, disciplinary hearings and grievances involving the senior nursing leadership team or their staff.
• Update and maintain action logs for the senior nursing leadership team, tracking the progress and completion of assigned tasks and projects.
• Support the senior nursing leadership team in undertaking day to day department managerial and organizational tasks.
• Perform other ad hoc duties as assigned by the senior nursing leadership team, such as filing, data entry/ analysis, and research.

Key Skills / Qualifications needed for this role:

• Significant experience within a similar administrative role supporting complex teams or stakeholders across a number of departments or services.
• Experience in the coordination and management of diaries
• Strong administrative and multitasking skills.
• Experience in meeting management including minute taking and action plan coordination
• Experience in a healthcare setting desirable
• Good standard of secondary level education to include English language and mathematics skills

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• Equivalent to 25 days holiday per year, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Annual performance-based bonus
• Support with travel costs via a season ticket loan or cycle2work
• Various other benefits and online discounts
• Free onsite massages as a recognition for your hard work
• Opportunity to participate in our annual awards ceremony

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type:

Full time

Job Area:

Administration

Locations:

Cromwell Hospital London

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